Commerical Laundry Equipment Project

The West Virginia Division of Corrections and Rehabilitation is procuring commercial laundry equipment through an Agency Request for Quote (ARFQ 0608 DCR2600000093) for the Donald R. Kuhn Juvenile Center located in Julian, West Virginia. The project involves replacing two commercial washer-extractors (downgrading from 65-pound to 60-pound capacity) and two commercial tumble dryers (maintaining 75-pound capacity) with new manufacturer-specified equipment. Bidders must submit lump sum quotations that include all delivery charges, labor, materials, equipment removal and disposal, site restoration, and staff training on new equipment operation. Contractors are required to possess a current West Virginia Contractors License, demonstrate three years of experience with similar laundry equipment projects, and maintain factory training and authorization from equipment manufacturers. Required insurance coverage includes Commercial General Liability of at least $1,000,000 per occurrence and Automobile Liability of at least $1,000,000 per occurrence, with a mandatory 5 percent bid bond and performance and labor/material payment bonds equal to 100 percent of the contract value. The contract must be completed within ninety calendar days of the Notice to Proceed, with no renewal options available. Critical deadlines include a mandatory pre-bid meeting on February 20, 2026 at 10:00 AM EST, a question submission deadline of February 27, 2026 at 2:00 PM EST, and bid submissions due by March 6, 2026 at 10:30 AM EST, with public bid opening scheduled for 11:00 AM EST that same day. Award will be made to the lowest qualified responsible bidder meeting all specifications, with a one-year warranty on all work and a three-year manufacturer's warranty on washer-extractor parts plus a five-year warranty on mainframe and bearing components.

The solicitation documents do not identify any specific set-aside designations for disadvantaged enterprises or restrictions limiting the types of organizations that may respond to this procurement. No incumbent vendors or current contractors are referenced in the available documentation. The contract drawings referenced in the solicitation (drawing designations G-002, A-101-2, P-101-2, H-101-2, and E-102-2) provide technical specifications and site conditions that bidders must review to understand the laundry facility infrastructure and integration requirements for the new equipment. The specific budget or award value for this commercial laundry equipment replacement project is not disclosed in the available solicitation materials. Interested vendors should contact Philip K. Farley, the contracting officer for the West Virginia Division of Corrections and Rehabilitation, at (304) 549-1050 or philip.k.farley@wv.gov for additional information. Equipment should be shipped to Donald R. Kuhn Juvenile Center at 1 Lory Place, Julian, West Virginia 25529, while invoices should be directed to the Division of Corrections Central Office at 1124 Smith Street, Second Floor, Charleston, West Virginia.