Commerical Laundry Equipment Project

The West Virginia Division of Corrections and Rehabilitation is soliciting bids through an Agency Request for Quote (ARFQ 0608 DCR2600000052) on behalf of the Central Regional Jail and Correctional Facility located at 1255 Dyer Hill Road, Sutton, West Virginia in Braxton County for a Commercial Laundry Equipment Project. The procurement seeks replacement of three commercial washer-extractors (upgrading from 80-pound to 105-pound capacity) and three commercial tumble dryers (maintaining 120-pound capacity), with acceptable alternatives including the Speed Queen ST120 commercial tumble dryer and the Milnor 36026V7Z commercial washer-extractor. Deliverables include removal of existing equipment, installation of new equipment, reconnection of all utility connections (water, electric, natural gas, and ductwork), coordination with ECO Labs for chemical system installation, staff training on new equipment operation, and disposal of removed equipment. The contractor must be licensed in West Virginia, carry Commercial General Liability Insurance and Automobile Liability Insurance of $1,000,000 per occurrence each, and provide a one-year warranty covering parts and labor with extended warranties of three years for washer extractor parts and five years for mainframe, cylinder shaft assembly, and bearings. A mandatory pre-bid meeting is scheduled for November 12, 2025 at 1:00 PM EST, with a question submission deadline of November 14, 2025 at 2:00 PM EST, and sealed bids due November 21, 2025 at 10:30 AM EST with public bid opening at 11:00 AM EST. The contract is fixed-period requiring completion within 90 calendar days from receipt of notice to proceed, with work performed Monday through Friday from 8:00 AM to 4:00 PM, subject to facility approval for alternative schedules.

The solicitation does not specify set-aside designations or restrictions on respondent types based on disadvantaged enterprise status. A bid bond equal to 5% of the total bid amount must accompany all submissions, and pricing must be submitted as a lump sum on the provided Exhibit E pricing page with all standard delivery charges included. The contractor is responsible for all labor, materials, equipment, permits, and incidental costs necessary for project completion, and must comply with Division of Corrections and Rehabilitation security requirements including NCIC background checks for all personnel, tool inventory controls, and adherence to facility access restrictions. Operational continuity requirements mandate that the facility maintain at least two operational washer-extractors and two operational tumble dryers during installation; for tumble dryers, all three units may be removed and installed on the same day if feasible, while washer-extractors require a four-day installation sequence due to a mandatory twenty-four hour mounting bolt setup period. No incumbent vendors or current contractors are identified in the solicitation documents, and no specific award value or budget range is disclosed.