Commerical Laundry Equipment Project

The West Virginia Division of Corrections and Rehabilitation (DCR) has issued an Agency Request for Quote (ARFQ) for a Commercial Laundry Equipment Project at the Central Regional Jail and Correctional Facility in Sutton, West Virginia. The procurement seeks a lump sum quotation to replace existing laundry equipment, specifically three 80-pound commercial washer extractors with new 105-pound units and three 120-pound commercial tumble dryers. A mandatory pre-bid meeting was held on November 12, 2025, with a question submission deadline of November 14, 2025, at 2:00 PM EST. Sealed bids are due by 10:30 AM EST on November 21, 2025, with a public bid opening at 11:00 AM EST the same day. Bidders must submit a comprehensive proposal including materials, labor, equipment, and delivery costs, accompanied by a 5% bid bond. Successful contractors must possess a West Virginia Contractors License and provide proof of Commercial General Liability Insurance of $1,000,000 per occurrence and Automobile Liability Insurance of $1,000,000 per occurrence.

The procurement does not specify specific set-aside designations or restrictions for disadvantaged enterprises. The project requires a 90-calendar-day completion timeline upon receiving the Notice to Proceed, with no renewal options indicated. Contractors must comply with facility security protocols, background check requirements, and potential local labor market hiring requirements for projects exceeding $500,000. The facility will retain 10% retainage from each pay application until project completion. Warranty requirements include a one-year warranty on all work and parts, with additional specific warranties for washer-extractor components: three years on parts and five years on mainframe, cylinder, shaft assembly, and bearings. While no specific budget range is explicitly stated, the project involves comprehensive equipment replacement, removal of existing infrastructure, installation of new equipment, coordination with ECO Labs for chemical systems, staff training, and all necessary incidental modifications for proper installation.