Commercial Laundry Equipment Project

The West Virginia Division of Corrections and Rehabilitation is soliciting quotations for a Commercial Laundry Equipment Project (ARFQ 0608 DCR2500000121) at Anthony Correctional Center and Jail in White Sulphur Springs, Greenbrier County. This procurement seeks the provision and installation of four commercial laundry appliances: one 105-pound commercial washer extractor, one 65-pound commercial washer extractor, one 120-pound commercial tumble dryer, and one 75-pound commercial tumble dryer, to be installed in rooms F13 and F16 of a new food service and laundry building. All equipment must feature stainless steel construction, 208-volt 3-phase 60 hertz electrical specifications, and advanced programmable microprocessor control systems. Contractors must submit a lump sum quotation covering all costs including standard delivery charges, expressed in both words and numbers, with work to be completed within 90 calendar days from the Notice to Proceed. Required contractor qualifications include three years of factory-authorized experience with similar installations, appropriate state licensing for electrical, mechanical, and plumbing work, and the ability to obtain a West Virginia Contractors License and execute 5 percent bid bonds plus 100 percent performance and labor/material payment bonds. The mandatory pre-bid conference was held July 10, 2025; the written questions deadline was extended to 2:00 p.m. EST on July 30, 2025; and sealed bids are due by 10:30 a.m. EST on August 6, 2025, with public bid opening at 11:00 a.m. EST. The contractor must provide one-year warranty coverage on all work including parts and labor, extended manufacturer warranties on equipment components (three to five years depending on component type), and comply with all correctional facility security protocols including background checks for all on-site personnel.

The solicitation documents do not specify set-aside designations for disadvantaged enterprises or restrictions limiting organizational types from responding. No incumbent vendors or current contractors are identified in the available procurement documents. All work must comply with International Building Code standards and facility security requirements, including background checks and security documentation for personnel, tool and material security protocols, and prior approval for material storage locations. The contractor shall provide comprehensive submittals, conduct equipment testing and commissioning, prepare operations and maintenance manuals, deliver as-built drawings, and provide specified spare parts upon project completion, with ten percent retainage held on all pay applications until substantial completion. The solicitation does not specify a contract award value or budget range in the available documentation. Inquiries regarding this procurement should be directed to Philip K. Farley, the buyer, at (304) 549-1050 or philip.k.farley@wv.gov.