Commercial Kitchen Refrigeration - Maintenance and Installation Services - Bid #26-0112

The School Board of Sarasota County, Florida has issued Bid #26-0112 for Commercial Kitchen Refrigeration Maintenance and Installation Services, seeking a comprehensive contractor to provide specialized refrigeration services across county school facilities. The procurement requires a vendor capable of delivering complete refrigeration maintenance, installation, and repair services, including all necessary labor, travel, fuel, tools, equipment, and materials. Contractors must comply with multiple regulatory standards, including NFPA codes, local and state regulations, ASHRAE, and OSHA requirements. Bidders must demonstrate at least three years of experience in commercial kitchen refrigeration services and provide three verifiable commercial references from work performed within the past 36 months. The solicitation requires detailed documentation, including a service personnel form listing up to 10 employees with their qualifications and Certificates of Competency, and mandates hourly rate structures for standard and non-standard work periods. Electronic proposals must be submitted via the Bonfire Portal by September 18, 2025, at 1:00 p.m. EST, with recommended awards to be posted on October 14, 2025, and Board action results presented on October 21, 2025.

The bid includes several set-aside and certification opportunities for small and minority-owned businesses, with a specific Small/Minority Business Enterprise Certification Form allowing vendors to self-identify as African American, Asian American, Woman Owned, Hispanic American, or Native American businesses. Vendors must also complete an affidavit confirming they are not owned or controlled by foreign countries of concern, specifically excluding companies from China, Russia, Iran, North Korea, Cuba, Venezuela, or Syria. The contract includes provisions for emergency and disaster scenarios, requiring vendors to prioritize the School Board and provide 24-hour contact information for rapid response. Pricing will be structured on a cost-plus basis with a maximum 10% markup allowed for materials and subcontracted services, and no sales tax markup permitted. While specific award values are not explicitly stated, the comprehensive nature of the services and the detailed pricing structure suggest a substantial potential contract value for the selected refrigeration maintenance and installation contractor.