Commercial Doors and Gates Preventative Maintenance and Repairs for Orange County Utilities
Closed State & local contract opportunity
- Solicitation number
- Y25-1001
- State
- Florida
- Responses due
Opportunity facts
- Jurisdictions
- NIGP codes
- UNSPSC codes
- 30172102 Insulated sandwich garage door
- 30172109 Garage door component
- 30172103 Wood garage door
- 30172104 Carriage garage door
- 30172105 Screen garage door
- 30172107 Chain link garage door
- 30172110 Garage door accessory
- 30172100 Garage doors and operators
- 30172101 Pan garage door
- 30172106 PVC garage door
Show all 11
- Point of contact
-
- Kristen Collora kristen.collora@ocfl.net (407) 453-3085
Opportunity details come from procurement.opengov.com. Updated .
About this opportunity
Orange County, Florida is issuing an Invitation for Bids (IFB) for Commercial Doors and Gates Preventative Maintenance and Repairs for Orange County Utilities under solicitation number Y25-1001-KC. The procurement encompasses preventative maintenance, inspection services, and repairs for manual and motorized roll-up doors, fire doors, and manual and electric gates across 23 County facilities, including wastewater reclamation facilities, water supply facilities, solid waste administration buildings, and transfer stations. Over the five-year contract term, the estimated work volume includes approximately 2,880 service events distributed across 30 locations with electric roll-up doors (1,545 units), 36 locations with manual roll-up doors (895 units), 22 locations with fire doors (350 units), 2 locations with manual gates (20 units), and 4 locations with electric gates (70 units), with maintenance frequencies ranging from quarterly to annual intervals. All services must comply with National Fire Protection Association (NFPA) 80 standards (2013 edition) and UL-325 standards for gate operators, performed during standard hours (Monday through Friday, 6:00 AM to 6:00 PM) and non-standard hours with a maximum two-hour emergency response requirement. Respondents must demonstrate experience with motorized or electrically operated roll-up doors and control systems, with at least one reference showing experience maintaining 25 or more doors and another from a commercial or industrial facility; contractors must maintain Commercial General Liability insurance of at least $1,000,000 per occurrence, Commercial Auto Liability of at least $500,000 per accident, and Workers' Compensation coverage. Sealed bids must be submitted electronically via the OpenGov e-Procurement Platform by 4:00 p.m. EST on Tuesday, May 5, 2026, with questions due by Monday, April 20, 2026 at 5:00 p.m. EST, and public bid opening to be held at the next scheduled Procurement Public Meeting following the submission deadline.
The County may apply a Service Disabled Veteran Business preference of up to 8% depending on bid amount; no incumbent contractors are identified for this solicitation. Bidders must provide unit prices for each preventative maintenance line item and repair service hour categories (standard hours, non-standard hours, and emergency repairs), with labor billed in half-hour increments rounded up and parts reimbursed on a cost-plus basis not exceeding five percent mark-up. The solicitation includes a five-year estimated budget of $750,000 for parts, materials, rental lifts, and subcontractor costs, with an additional $15,000 allocated for unforeseen expenses including shipping, permits, and sales tax, resulting in a total estimated contract value of $765,000. Award will be made on an all-or-none basis to the lowest responsive and responsible bidder, with the contract commencing upon execution and running for five years from the effective date. All respondents must submit compliance forms, drug-free workplace certification, E-Verify registration, conflict of interest disclosure, and a Human Trafficking Affidavit upon contract execution, with the County accepting submissions exclusively through the OpenGov e-Procurement Platform at https://procurement.opengov.com/login.
Opportunity text
NOTICE IS HEREBY GIVEN that Orange County, Florida, henceforth referred to as the County is accepting sealed offers for Commercial Doors and Gates Preventative Maintenance and Repairs for Orange County Utilities (Y25-1001)
Sealed offers for furnishing the above will be accepted up to 4:00 pm EST on Tuesday, May 5, 2026.
NOTE: Respondents are required to submit responses electronically via the OpenGov e-Procurement Platform. Respondents shall not be permitted to hand-deliver, mail, telephone, fax or email offers.
Responses received after the submission deadline and/or transmitted outside of the designated OpenGov e-Procurement Platform shall be rejected.
Important Instructions for Electronic Submittal
The County is ONLY accepting electronic submissions using the OpenGov e-Procurement Platform. Respondents shall create a FREE account with OpenGov by signing up at https://procurement.opengov.com/login . Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic offer.
It is the respondent's responsibility to ensure they commence their upload efforts timely to meet the submission deadline. The County shall not be responsible for delays caused by any occurrence, including the respondent's network delays, bandwidth issues, internet outages, or technical difficulties.
OpenGov Technical Support
For Technical Support, respondent's can reach the OpenGov Service Desk:
Chat (preferred): Click the button in the lower right hand corner of the portal
Email: procurement-support@opengov.com
Phone: 1 (650) 336-7167 Hours: Mon-Fri 7am - 10pm EST
Timely Questions Regarding this Solicitation
The question and answer module of OpenGov IS being utilized for this solicitation. Timely questions concerning this solicitation shall be submitted in accordance with the deadline for questions: Monday, April 20, 2026 at 5:00 pm EST. Respondents are instructed not to contact the initiating division directly.
Consideration for modification or alteration of the documents contained in this solicitation shall be requested during the specified question period, before the applicable deadline. No oral interpretation of the meaning of the plans, specifications, or other Contract documents shall be considered binding. The County shall be bound by information and statements only when such statements are written and executed under the authority of the Manager, Procurement Division.
Answers for timely questions will be addressed in the OpenGov question and answer module or as an addenda to this solicitation depending on volume, participants are encouraged to subscribe as a follower and monitor all notifications. Beyond questions and answers, any and all modifications, clarifications, interpretations and supplemental instructions will be in the form of a written addendum which, if issued, will be available for download. All addenda and questions/answers so issued shall become part of the Contract Documents and receipt shall be acknowledged as specified herein.
This provision exists solely for the convenience and administrative efficiency of Orange County. No respondent or other third party gains any rights by virtue of this provision or the application thereof, nor shall any respondent or third party have any standing to sue or cause of action arising there from.
Untimely questions are unable to be submitted in the question and answer module, thereafter respondents raising critical concerns must email kristen.collora@ocfl.net. Critical clarifications may be made via addenda, however, untimely questions may not be considered.
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