Commercial Car Rental Services

The California Department of General Services, Procurement Division has issued a Request for Information (RFI) for Commercial Car Rental Services under solicitation number 0000034935, seeking comprehensive information from potential car rental suppliers for a statewide and international contract. The procurement aims to establish a multi-year contract with a three-year base term and potential two one-year extensions, mandatory for the Statewide Travel Program and available to state and local governmental agencies. Key procurement objectives include identifying vendors capable of providing extensive car rental services with a specific focus on zero emission vehicles (ZEVs) and plug-in hybrid electric vehicles (PHEVs), including detailed requirements for direct billing processes, centralized travel accounts, off-road insurance coverage, and toll charge billing. Vendors must submit completed response worksheets and location details by May 2, 2025, at 5:00 PM PST via email to Tomasa Lovato. The RFI requires comprehensive information about rental locations (both California and international), fleet compositions, vehicle availability, billing policies, and electric vehicle charging options, with suppliers asked to provide detailed capabilities without including cost information.

While no specific set-aside designations or restrictions on respondent organizations were explicitly detailed in the documents, the procurement appears open to commercial car rental companies with substantial fleet capabilities and technological infrastructure. The estimated annual spend for this contract is $17 million, indicating a significant opportunity for qualified vendors. The solicitation emphasizes vendor capabilities in electric and hybrid vehicle options, suggesting a preference for environmentally progressive transportation solutions. The contract will be managed by the Technology Acquisitions Unit of the California Government Operations Agency, located in West Sacramento, with the full solicitation expected to be released in late spring or early summer. Potential vendors are advised that participation in this RFI is optional for future bidding, but the comprehensive nature of the requested information suggests that thorough and detailed responses will be critical for potential selection in the subsequent formal procurement process.