RFI___0000034935_CCR.docx

Governor Gavin Newsom

TO: INTERESTED BIDDERS

SUBJECT: REQUEST FOR INFORMATION (RFI) # 0000034935, COMMERCIAL CAR RENTAL SERVICES

A. PURPOSE

The Department of General Services, Procurement Division (DGS-PD) is releasing this Request for Information (RFI) to obtain information from potential suppliers in the Commercial Car Rental Services industry. The information gathered from this effort will be used to develop a subsequent solicitation to establish a multi-year contract for Commercial Car Rental Services. This RFI will:

· Collect information from suppliers on the availability and locations of vehicles and services on a statewide and international basis.

· Collect information concerning the billing process and policies for charging Zero Emission Vehicles (ZEV) and Plug-In Hybrid Electric Vehicles (PHEV) rentals.

B. ACQUISITION PLAN OVERVIEW

This RFI is the first step in creating a Request for Proposal (RFP) to competitively bid for these services. It is anticipated that the contract term for any resulting contract from the competitive solicitation will be for three (3) years, with two (2), one (1) year extension options. The contract resulting from the solicitation will be a mandatory contract for use by the Statewide Travel Program (STP) and available for use by State and local governmental agencies. The estimated annual spend is $17 million.

The solicitation is expected to be released in late spring/early summer.

D. ATTACHMENTS

There are two (2) attachments to this RFI:

1) Attachment A – Response Worksheet

2) Attachment B – California and International Locations

E. RESPONDING TO THE RFI

Interested suppliers are requested to complete:

· Attachment A - Response Worksheet including:

· Section A (Supplier Information) – Provide supplier contact information

· Section B (Rental Locations and Direct Billing) – Identify California rental locations, various methods for billing nationwide rentals, and provide any product details, comments, and/or recommendations.

· Section C (International Locations and Direct Billing) – Identify international rental locations, various methods for billing international rentals, and provide any product details, comments, and/or recommendations.

· Section D (ZEV and PHEV) – Provide company’s fleet size.

· Section E (ZEV and PHEV) (Charging Costs/Fees) – Provide the various methods for billing and charging ZEVs and PHEVs.

· Attachment B - California and International Locations including:

· California Locations (Tab 1)

· International Locations (Tab 2)

Interested suppliers are requested to submit the completed Attachment A – Response Worksheet and Attachment B – California and International Locations via email no later than 5:00 PM (PST) on May 2, 2025 to Tomasa Lovato at tau@dgs.ca.gov.

If you have questions regarding the RFI, please contact Tomasa Lovato at the email address listed above, or call (279) 799-4203.

Note: The cost for developing a response to this RFI is entirely the responder’s responsibility and shall not be chargeable to the State of California. Suppliers are not required to submit a response to this RFI in order to participate in the solicitation process. Do not include any costs with the RFI response.

Procurement Division, Technology Acquisitions Unit | State of California | California Government Operations Agency 707 3rd Street, 2nd Floor | West Sacramento, CA 95605 | t (916) 376-4400 image2.jpeg image1.jpeg