Commencement photography services

Broward College is seeking professional photographic services for commencement ceremonies through a Request for Letter of Interest (RLI-2025-052 YR) released on January 6, 2025. The procurement opportunity covers comprehensive photography services for approximately two graduation ceremonies per year, with an estimated six ceremonies over a three-year contract period. Each ceremony celebrates over 2,000 degree conferrals, requiring a vendor capable of capturing high-quality graduate photographs. The solicitation requires vendors to propose photo packages with pricing for digital downloads and prints, including shipping fees, and provide a competitive rebate per graduate whose contact information is shared. Mandatory vendor qualifications include a minimum of five years of professional photographic service experience, preferably in higher education institutions within Florida. The proposal response is due by February 4, 2025, at 2:30 p.m. ET, with a potential contract term of three years and three additional one-year renewal options, extending the potential engagement to six years total.

The contract does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. The current contract holder is GradImages, a division of Iconic Group, Inc., which expires on June 3, 2025. Vendors must carry comprehensive insurance coverage, including commercial general liability, automobile liability, professional liability, cyber liability, and workers' compensation. The procurement model allows graduates to purchase photographs directly from the vendor, with no guaranteed minimum orders or revenue commitments. While no specific budget range is provided, vendors will be evaluated on their ability to generate revenue through graduate photo sales and provide competitive rebates. Operational costs, including equipment and travel expenses, are the vendor's responsibility. The procurement spans jurisdictions including Broward County and Graceville City in Florida, with Broward College serving as the primary contracting agency.