COMM - Coordinated Entry System and Homeless Management System Evaluator

The Rhode Island Continuum of Care (RICOC) and the Rhode Island Office of Housing and Community Development (OHCD) are seeking proposals for a professional evaluation of two critical systems: the Rhode Island Coordinated Entry System (CES) and the Homeless Management Information System (HMIS). The evaluation of the CES is specifically required by the U.S. Department of Housing and Urban Development (HUD) under 24 CFR 578.7(A)(8). The selected vendor will be responsible for conducting a comprehensive assessment of these systems' functionality, performance, and effectiveness in serving homeless populations. The initial contract period will be approximately 4-6 months, with a potential 6-month renewal based on vendor performance and funding availability. A non-mandatory pre-bid conference was scheduled for September 8, 2022, at 2:00 PM EST via Microsoft Teams, and proposals were due by September 23, 2022, at 2:30 PM GMT. The evaluation criteria will include technical proposal quality, cost proposal competitiveness, and ISBE (Minority, Women, and Disability Business Enterprise) participation rates.

The RFP strongly encourages participation from minority-owned businesses (MBEs), women-owned businesses (WBEs), and disability business enterprises (DisBEs), with vendors receiving evaluation points based on their proposed ISBE utilization rates. Vendors must maintain specific insurance coverage, including $1 million in general liability, $100,000 in workers compensation, $1 million in automobile liability, and $2 million in professional liability coverage. All proposals must be submitted electronically through the Ocean State Procures system, with separate technical and cost proposal components. While no specific contract value was explicitly stated in the documents, the RFP indicates that funding is contingent on the availability of appropriated funds. Vendors must be registered in the Ocean State Procures system to submit proposals and be eligible for potential awards. The State reserves the right to award the contract to the vendor deemed most qualified or to cancel the solicitation entirely at its discretion.