Collection of Unpaid Accounts for EMS
Closed State & local contract opportunity
- Solicitation number
- PD 25-26.073
- State
- Florida
- Responses due
Opportunity facts
- Jurisdiction
- NIGP codes
- UNSPSC codes
- 43231600 Finance accounting and enterprise resource planning ERP software
- 43231605 Time accounting software
- 43231516 Audit software
- 84141601 Consumer credit gathering or reporting services
- 43231602 Enterprise resource planning ERP software
- 84101705 Repossession services
- 84141701 Business credit gathering or reporting services
- 43231601 Accounting software
- 43231604 Financial analysis software
- 84101704 Debt collection services
- Point of contact
-
- Alexia Madison-Fountain alfountain@myescambia.com (850) 595-4878
Opportunity details come from procurement.opengov.com. Updated .
About this opportunity
Escambia County Board of County Commissioners is requesting sealed bids for collection of unpaid Emergency Medical Services accounts under Invitation to Bid PD 25-26.073, with bids due June 9, 2026 at 9:30 a.m. The contractor must be a professional collection agency licensed in Florida with at least three years of medical billing experience, HIPAA compliance capability, and strict adherence to the Consumer Credit Protection Act, Fair Credit Reporting Act, Fair Debt Collection Protection Act, and Medical Debt Relief Act.
The scope requires collection of accounts referred from Escambia County EMS through ethical and lawful means. The contractor must maintain detailed record-keeping systems for audit purposes and submit monthly collection aging reports detailing patient names, EMS account numbers, beginning and ending balances, and payments received.
Compensation is based on a percentage of actual monies collected, invoiced monthly on the agreed percentage rate applied to collected payments. The contract term is thirty-six months with options to renew for two additional twelve-month periods, up to a maximum of sixty months total upon mutual agreement. The County may terminate without cause upon thirty days' prior written notice; the contractor may terminate for good cause upon ninety days' prior written notice.
Required submissions include bid form, minimum three current references under contract, proof of Florida business authority, professional licenses and certifications, E-Verify certification, sworn statements regarding public entity crimes and conflicts of interest, drug-free workplace certification, and insurance documentation: General Liability ($1,000,000 per occurrence / $2,000,000 aggregate), Business Auto Liability ($1,000,000 per accident), and Workers' Compensation with statutory limits. Questions are due June 2, 2026. Bids must be submitted electronically through the County's e-procurement portal.
Opportunity text
Notice is hereby given that the Escambia County Board of County Commissioners will receive sealed bids for vendors to promptly undertake, through ethical and lawful means, the collection of the accounts referred from Escambia County EMS, with particular attention to the Consumer Credit Protection Act, The Fair Credit Reporting Act, The Fair Debt Collection Protection Act, The Medical Debt Relief Act, and all other laws applicable to this type of activity.
Files
| File | Type | Posted |
|---|---|---|
| Collection_of_Unpaid_Accounts_for_EMS_(Addendum_#2_Revision).pdf |
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