Cold Storage Services

The Laredo Independent School District (LISD) is soliciting proposals for Cold Storage Services through RFP #25-020, seeking a vendor to provide comprehensive cold storage solutions for approximately 520 pallets annually (20 dry goods and 500 frozen food). The required storage specifications include maintaining dry goods at 40 degrees Fahrenheit and frozen goods between -5 to 0 degrees Fahrenheit. The contract period is estimated from December 1, 2025 to November 30, 2026, with potential extensions for two additional years. Vendors must provide facility access Monday through Friday from 8:00 am to 5:00 pm, receive deliveries from district-approved vendors, coordinate delivery appointments, maintain an automated inventory system, and load products onto district vehicles. The proposal will be evaluated using a 100-point scoring system, with 60 points allocated to purchase price and the remaining points distributed across vendor reputation, service quality, meeting district needs, and customer service. Proposals are due by September 30, 2025 at 2:30 p.m. Central Standard Time and must be submitted through the district's Bonfire Portal.

The procurement opportunity includes multiple set-aside and certification requirements, particularly emphasizing participation by small, minority, and women-owned businesses. Vendors must complete extensive state and federal certifications, including compliance with Buy American provisions, anti-lobbying regulations, and non-discrimination policies. The district requires vendors to provide proof of insurance with LISD named as the certificate holder, including general liability, auto liability, and workers' compensation policies. Specific certifications include restrictions on boycotting Israel, interactions with foreign terrorist organizations, and compliance with Texas Senate Bill provisions. While a specific contract value is not explicitly stated, the comprehensive storage requirements for 520 pallets suggest a potentially significant annual contract. The Laredo Independent School District is a member of the Central Texas Purchasing Alliance (CTPA), which may allow other member districts to potentially adopt the resulting contract, potentially expanding the opportunity's scope and value.