8-RFP 25-020 Cold Storage.pdf

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Laredo Independent School District Purchasing Department

2400 Bernardo Ave, Rm. D327

Laredo, Texas 78040

Tel: 956-273-1080

Fax: 956-273-1085

REQUEST FOR PROPOSALS

Laredo Independent School District invites you to submit a Proposal for:

Cold Storage Services

REFERENCE NUMBER

RESPONSE MUST BE DELIVERED BY

RESPONSE MUST BE DELIVERED TO

ESTIMATED CONTRACT PERIOD

PRE-PROPOSAL MEETING

QUESTIONS DUE DATE

DISTRICT BUYER IN CHARGE OF

PROPOSAL

PROCUREMENT DIRECTOR

RFP #25-020

September 30, 2025 at 2:30 p.m. Central Standard Time (the "Deadline") (Note: Without exception - Proposal must be timely submitted in the District's Bonfire Portal or time and date stamped by the Procurement Department. Proper and complete submission of the Respondent's Proposal in the District's Bonfire Portal is at the risk of the Respondent. (Timely physical delivery is at the risk of the respondent.)

Laredo Independent School District Procurement Department 2400 San Bernardo Ave, Room D327 Laredo, Texas 78040

December 1, 2025 to November 30, 2026 with the possibility of extending contract for a second and third year. Subject to change based on approval time lines by the LISD Board of Trustees and annual evaluation review.

NIA

All questions regarding this proposal should be in writing and sent to Gaston Garcia, CTSBS, Buyer, at ggarcia3@laredoisd.org r

Hector M. Mejia l) �

LAREDO INDEPENDENT SCHOOL

DISTRICT RFP #25-020 Cold Storage Services

I. PURPOSE:

The Laredo Independent School District - LISD (herein after referred to as District) is soliciting proposals from responsible vendors who offer Cold Storage Services.

II. BACKGROUND INFORMATION:

The Laredo Independent School District (LISD) was established in 1882. LISD is a district sprawling more than 13 square miles. The Laredo Independent School District is made up of 33 educational institutions: 20 elementary schools, four middle schools, and four high schools including Hector Garcia Early College High School located on the campus of Texas A&M International University, the Lara Academy, our alternative education campus, and the Jose Valdez Non-Traditional High School, and four magnet schools. The four magnet schools are the Vidal M. Treviño School of Communications and Fine Arts, located across the street from Nixon High School, Dr. Dennis D. Cantu Early College High School, located at Martin High School, and the Sabas Perez School for Engineering and Technology Education, located at Cigarroa High School and the new Business, Industry and Public Service Early College Academy at Nixon High School.

The district has a yearly average student enrollment of 24,000 and over 4,500 employees striving for academic excellence. At LISD, learning is the key to a bright and successful future. By setting high standards, the district plays a crucial role in preparing the students to meet the challenges and demands of today's high-tech and multicultural work place.

III. SUBMISSION/SCOPE SPECIFICATIONS:

Due Date:

Request for Proposal No:

Project Name:

September 30, 2025 at 2:30 p.m.

(C.S.T.) RFP #25-020

Cold Storage Services

Request for Proposals (RFP) will be received at the:

Purchasing Department - Room # D327 2400 San Bernardo Ave

Laredo, Texas 78040 until 2:30 P.M. (Central Standard Time) ** on September 30, 2025 at

** Note: Any RFP received after such schedule time due date will not be accepted and will be returned unopened.

SCOPE OF WORK

The District is requesting proposals from responsible vendors for cold storage services.

The District requires that:

1. Dry goods must be stored at 40 degrees Fahrenheit

2. Frozen goods must be stored at -5 to 0 degrees Fahrenheit

3. The District expects to need at least 2,000 square feet to accommodate pallets.

4. The District will store an estimated 520 pallets per year (20 dry goods and 500 frozen food).

5. The District will need access to facility from M-F 8:00 am to 5:00 pm.

6. Vendor must be able to receive deliveries on behalf of District from District approved vendors on an as needed basis. District will provide list of approved vendors with items and item numbers and a tentative delivery schedule.

7. Vendor will coordinate appointments for product delivery with carrier and vendor must notify district for approval via email before confirming receipt of a delivery on behalf of District.

8. Vendor must provide a copy of the bill of lading (BOL) to assigned district staff by email for every delivery.

9. Vendor must provide access to District personnel to an automated inventory and ordering system.

District personnel must be able to generate inventory reports.

10. Vendor must provide an updated inventory of goods via email to designated district personnel every time a transaction is made (product is received or removed).

11. District will order and pick up product on an as needed basis (ie. once a week, twice a week, or more days as necessary).

12. Vendor must load requested product onto district vehicle (s).

13. Vendor must coordinate with district personnel and allow access to district’s inventory at facility for audit purposes. District will notify vendor prior to audit.

14. Vendor must advise district of any product that arrives with damages before accepting delivery.

District will instruct vendor on course of action with product.

15. Vendor’s invoices will be processed for payment according to Laredo ISD payment policies and procedures.

16. Submit a billing schedule. Please reads submittal checklist on page 4 for more details.

Submittal Checklist

RFP #25-020 Cold Storage Services Listed below are the required documents and information needed to complete your submission. Failure to properly complete and submit any of the required documents may subject your proposal to disqualification.

☐ Vendor must submit the pricing sheet detailing charges for pallet storage, loading/unloading merchandise, Cross-dock Services, Bill of Lading, etc. (Failure to submit billing schedule detailing charges will result in disqualification)

☐ Vendor must submit their pricing sheet rate for cold storage services not listed on district pricing sheet. (Failure to submit billing schedule detailing charges will result in disqualification)

☐ Please submit signed State Certifications on pages 5 - 7. Failure to submit will result in immediate disqualification.

☐ Please submit signed Federal Certifications on pages 8 - 14. Failure to submit will result in immediate disqualification.

☐ Vendor must submit vendor packet to update vendor profile. This will ensure awarded vendor that there will be no delays to submit purchase order for cold storages.

☐ Awarded vendor(s) will be required to submit certification of insurance (Form ACORD 25) with Laredo ISD named as the “Certificate Holder” within 10 days of award date.

(Please refer to #15 in the “General Terms and Conditions” and the “Certificate of Liability Insurance Sample -

Acord 25” attached under the “Supporting Documentation” section of this RFP on the Bonfire Portal.) Estimated

Time Schedule:

a. 1st advertisement September 13, 2025

b. 2nd advertisement September 14, 2025;

c. RFP deadline at September 30, 2025, @ 2:30 p.m. (Central Standard Time);

d. RFP reviewed September 30 through October 3, 2025; (Tentative dates)

e. Evaluation committee recommendation presented at Business and Support Services Committee Meeting

November 6, 2025; (Tentative)

f. Recommendation presented for Board approval on November 13, 2025. (Tentative)

Other Information

a. Proposals received via phone, facsimile, email or other medium will not be accepted or considered.

b. Proposals must be timely submitted in the District’s Bonfire Portal or received and date stamped in the

Procurement Department on or before the time and date stated.

c. The District reserves the right to reject any or all proposals received, waive any or all irregularities, choose the most advantageous price, discount and warranty for each service, and to award a contract only upon availability of funding.

d. This RFP is on “all or some” proposal

e. The District reserves the right to award to more than one vendor.

f. Visitor Badges: Vendor must provide all their workers with a company ID, showing company name, and photograph of employee. Company ID shall be worn visibly at all times while on District property.

State Certifications

ENTITIES THAT BOYCOTT ISRAEL (TEXAS GOVERNMENT CODE §2271.002)

Vendor herby certifies that (1) it does not, and shall not for the duration of the contract, boycott Israel or (2) the verification required by Section 2271.002 of the Texas Government Code does not apply to the contract. This section applies only to a contract that: (a) is between a governmental entity and a company with ten (10) or more full-time employees; and (b) has a value of $100,000 or more that is to be paid wholly or partly from public funds of the governmental entity. The term “Boycott Israel” means refusing to deal with, terminating business activities or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made for ordinary business purposes. If circumstances relevant to this provision change during the course of the agreement, Vendor shall promptly notify Laredo ISD.

Does Vendor agree? YES ____ Initials of Authorized Representative of Vendor

FOREIGN TERRORIST ORGANIZATIONS (TEXAS GOVERNMENT CODE §2252.152)

Vendor herby certifies that it is not a company identified on the Texas Comptroller’s list of companies known to have contracts with, or provide supplies or services to, the government of Iran, the government of Sudan, or a foreign organization designated as a foreign terrorist organization by the U.S. Secretary of State, see Texas Government Code Section 2252.152-2252.154. For contracts related to critical infrastructure in Texas, contractor herby certifies that it is not owned or controlled by individuals, any company, or headquartered in China, Iran, North Korea, Russia, or a designated country, even if publicly traded, in accordance with the Texas Government Code, Chapter 2274.

Does Vendor agree? YES ____ Initials of Authorized Representative of Vendor

PROHIBITED EMPLOYMENT ASSISTANCE (CHF LEGAL) 20 USC 7926

Vendor certifies and agrees that it shall not assist an employee, contractor, or agent of Laredo ISD obtaining a new job if the Vendor knows, or has probable cause to believe, that the individual engaged in sexual misconduct regarding a minor or student in violation of the law. Routine transmission of an administrative or personnel file does not violates this prohibition.

Does Vendor agree? YES ____ Initials of Authorized Representative of Vendor

Prohibition on Contracts with Companies Boycotting Certain Energy Companies (SB 13) Vendor herby certifies and agrees by submitting its proposal that, pursuant to Texas Government Code Chapter 2274, it does not boycott energy companies; and will not boycott energy companies during the term of the Agreement. This verification is not required for an agreement where a governmental entity determines that these requirements are inconsistent with the governmental entity's constitutional or statutory duties related to the issuance, incurrence, or management of debt obligations or the deposit, custody, management, borrowing, or investment of funds.

Does Vendor agree? YES ____ Initials of Authorized Representative of Vendor

Prohibition on Contracts with Companies That Discriminate Against Firearm and Ammunition Industries (SB 19) Vendor herby certifies and agrees by submitting its proposal that, pursuant to Texas Government Code Chapter 2274, it does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and will not discriminate during the term of the contract against a firearm entity or firearm trade association.

Does Vendor agree? YES ____ Initials of Authorized Representative of Vendor

Small and Minority Firms, Women’s Business Enterprise, and Labor Surplus Area Firms (Historically Underutilized Business or HUB) 2 CFR 200.321 Necessary affirmative steps to procure from minority firms, women’s business enterprises, and labor surplus area firms whenever possible Required inclusion in solicitations/contracts using federal funds; requires contractors to encourage and facilitate participation by small businesses, minority-owned firms, and women’s business enterprises whenever to the maximum extent possible.

Preference Points to Encourage Participation of Small and Minority Businesses, Women’s Business Enterprises, and Labor Surplus Area Firms CEs may include the following preference points in the evaluation to promote small, minority, and women’s businesses and labor surplus forms.

− Placing qualified small and minority businesses and women’s business enterprises on solicitation lists. − Assuring that small and minority businesses and women’s business enterprises are solicited whenever they are potential sources.

− Dividing specifications and/or technical requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority businesses, and women’s business enterprises.

− Establishing delivery schedules, where the requirement permits, which encourage participation by small and minority businesses, and women’s business enterprises.

− Using the services and assistance, as appropriate, of such organizations as the Small Business Administration and the Minority Business Development Agency of the Department of Commerce.

Does Vendor agree? YES ____ Initials of Authorized Representative of Vendor

Debarment and Suspension (Executive Orders 12549 and 12689) A contract award (see 2 CFR 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFRpart 1986 Comp., p. 189) and 12689 (3 CFRpart 1989 Comp., p.235), “Debarment and Suspension.”

SAM Exclusions contains the name of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549.

Pursuant to federal Rule (H) above, when federal funds are expended by Laredo ISD, Vendors certifies that during the term of an award for all contracts by Laredo ISD resulting from procurement process, Vendor certifies ineligible, or voluntarily excluded from participation by any federal department or agency.

Does Vendor agree? YES ____ Initials of Authorized Representative of Vendor

ANTITRUST CERTIFICATION STATEMENT

Pursuant to Texas Government Code § 2155.005, I affirm under penalty of perjury of the laws of the State of Texas that:

1. I am duly authorized to execute this contract on my own behalf or on behalf of the company, corporation, firm, partnership or individual (Company) listed below;

2. In connection with this bid, neither I nor any representatives of the Company have violated any provision of the Texas Antitrust laws codified in Tex. Bus. & Comm. Code Chapter 15;

3. In connection with this bid, neither I nor any representative of the Company have violated any federal antitrust law; and

4. Neither I nor any representatives of the Company have directly or indirectly communicated any of the contents of this bid to a competitor of the Company or any other company, Does Vendor agree? YES ____ Initials of Authorized Representative of Vendor

Agreement Form The Proposer confirms they have reviewed and understand all regulations and requirements outlined in the document. By placing their initials in the below field and completing signature panel, the proposer certifies agreement with all set forth in this document.

Name of Regulation Initials of Authorized Company Officials

ENTITIES THAT BOYCOTT ISRAEL (TEXAS GOVERNMENT

CODE §2271.002)

FOREIGN TERRORIST ORGANIZATIONS (TEXAS

GOVERNMENT CODE §2252.152)

PROHIBITED EMPLOYMENT ASSISTANCE (CHF LEGAL) 20

USC 7926

Prohibition on Contracts with Companies Boycotting Certain Energy Companies (SB 13) Prohibition on Contracts with Companies That Discriminate Against Firearm and Ammunition Industries (SB 19) Small and Minority Firms, Women’s Business Enterprise, and Labor Surplus Area Firms (Historically Underutilized Business or

HUB)

ANTITRUST CERTIFICATION STATEMENT

Company Name: _______________________________________________________________________

Company Address: _____________________________________________________________________

Authorized Company Official (Please Print) __________________________________________________

Authorized Company Official: _____________________________________________________________ (Signature – Digital Accepted)

Date Signed: _____________________________________________________________

Federal Certifications Contracts for more than the simplified acquisition threshold, which is the inflation adjusted amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council (Councils) as authorized by 41 U.S.C. 1908, must address administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, and provide for such sanctions and penalties as appropriate.

Pursuant to Federal Rule (A) above, when Laredo ISD expends federal funds, Laredo ISD reserves all rights and privileges under the applicable laws and regulations with respect to this procurement in the event of breach of contract by either party.

Does Vendor agree? YES ____ Initials of Authorized Representative of Vendor

Termination for cause and for convenience by the grantee or subgrantee including the manner by which it will be affected and the basis for settlement. (All contracts in excess of$10,000)

Pursuant to Federal Rule (B) above, when Laredo ISD expends federal funds, Laredo ISD reserves the right to immediately terminate any agreement in excess of$10,000 resulting from this procurement process in the event of a breach or default of the agreement by Vendor in the event Vendor fails to:(1) meet schedules, deadlines, and/or delivery dates within the time specified in the procurement solicitation, contract, and/or a purchase order; (2) make any payments owed; or (3) otherwise perform in accordance with the contract and/or the procurement solicitation. Laredo ISD also reserves the right to terminate the contract immediately, with written notice to vendor, for convenience, if Laredo ISD believes, in its sole discretion that it is in the best interest of Laredo ISD to do so. Vendor will be compensated for work performed and accepted and goods accepted by Laredo ISD as of the termination date if the contract is terminated for convenience of Laredo ISD. Any award under this procurement process is not exclusive and Laredo ISD reserves the right to purchase goods and services from other vendors when it is in Laredo ISD's best interest.

Does Vendor agree? YES ____ Initials of Authorized Representative of Vendor

CERTIFICATION OF COMPLIANCE WITH BUY AMERICAN PROVISION

Vendor certifies that vendor is in compliance with all applicable provisions of the Buy American Act. The Buy American Provision requires school food authorities to schools to purchase, to the maximum extent practicable, domestic commodities or products. For a product to meet the Buy American requirement, over 51% of the final processed product (by weight or volume) must consist of agricultural commodities that were grown domestically, and processed domestically. Unprocessed foods must be 100% domestic. See 7 CFR § 210.21(d), and USDA-FNS memo SP 38-2017 Compliance with and Enforcement of the Buy American Provision in the National School Lunch Program. The Buy American provision applies to all purchases made with School Nutrition Program (SNP) funds. Purchases made in accordance with the Buy American Provision must still follow the applicable procurement rules calling for full and open competition.

BYRD, Anti-Lobbying Contractors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non-Federal award.

Pursuant to Federal Rule (I) above, when federal funds are expended by Laredo ISD, the vendor certifies that during the term and after the awarded term of an award for all contracts by Laredo ISD, resulting from this procurement process, the vendor certifies that it is in compliance with all applicable provisions of the Byrd Anti-Lobbying Amendment (31 U.S.C.

1352). The undersigned further certifies that: (1) No Federal appropriated funds have been paid or will be paid for on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of congress, or an employee of a Member of Congress in connection with the awarding of a Federal contract, the making of a Federal grant, the making of a Federal loan, the entering into any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of a Federal contract, grant, loan, or cooperative agreement. Page 41 of 45

(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of congress, or an employee of a Member of Congress in connection with this Federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form- LLL, “Disclosure Form to Report Lobbying”, in accordance with its instructions:

https://www.gsa.gov/Forms/TrackForm/33144

(3) The undersigned shall require that the language of this certification be included in the award documents for all covered sub-awards exceeding $100,000 in Federal Funds at all appropriate tiers and that all subrecipients shall certify and disclose accordingly.

Does Vendor agree? YES ____ Initials of Authorized Representative of Vendor

CERTIFICATION OF COMPLIANCE WITH EPA REGULATIONS APPLICABLE TO GRANTS,

SUBGRANTS, COOPERATIVE AGREEMENTS, AND CONTRACTS IN EXCESS OF $100,000 OF FEDERAL

FUNDS

When federal funds are expended by Laredo ISD for any contract resulting from this procurement process in excess of $100,000, the vendor certifies that the vendor is in compliance with all applicable standards, orders, regulations, and/or requirements issued pursuant to the Clean Air Act of 1970, as amended (42 U.S.C. 1857(h)), Section 508 of the Clean Water Act, as amended (33 U.S.C. 1368), Executive Order 117389 and Environmental Protection Agency Regulation, 40 CFRPart 15.

CERTIFICATION OF NON-COLLUSION STATEMENT

Vendor certifies under penalty of perjury that its response to the procurement solicitation is in all respects bona fide, fair, and made without collusion or fraud with any person, joint venture, partnership, corporation, or other business or legal entity.

YES ____ Initials of Authorized Representative of Vendor

CERTIFICATION OF ACCESS TO RECORDS - 2 C.F.R. § 200.336

Vendor agrees that the Inspector General of the District or any of their duly authorized representatives shall have access to any books, documents, papers and records of Vendor that are directly pertinent to Vendor's discharge of its obligations under the Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Vendor's personnel for the purpose of interview and discussion relating to such documents.

Does Vendor agree?

YES ____ Initials of Authorized Representative of Vendor

CERTIFICATION OF COMPLIANCE WITH NEVER CONTRACT WITH THE ENEMY -2 C.F.R. § 200.215 Federal awarding agencies and recipients are subject to the regulations implementing Never Contract with the Enemy in 2 CFR part 183. The regulations in 2 CFR part 183 affect covered contracts, grants and cooperative agreements that are expected to exceed $50,000 within the period of performance, are performed outside the United States and its territories, and are in support of a contingency operation in which members of the Armed Forces are actively engaged in hostilities.

Does Vendor agree YES ___ Initials of Authorized Representative of Vendor

CERTIFICATION OF APPLICABILITY TO SUBCONTRACTORS

Vendor agrees that all contracts it awards pursuant to the Contract shall be bound by the foregoing terms and conditions.

YES ____ Initials of Authorized Representative of Vendor

Civil Rights/Discrimination

Title VI of the Education Amendments of 1972; Section 504 of the Rehabilitation Act of 1973; the Age Discrimination Act of 1975; Title 7 CFR Parts 15, 15a, and 15b; the Americans with Disabilities Act; and FNS Instruction 113-1, Civil Rights Compliance and Enforcement – Nutrition Programs and Activities.

Required inclusion in solicitations/contracts using federal funds; prohibits discrimination of all eligible program participants on the basis of age, color, disability, national origin, race, and sex.

Clean Air and Water Act and Federal Water Pollution Control Act Clean Water Act, 42 U.S.C. 7401-7671q; Federal Water Pollution Control Act as amended (33 U.S.C. 1251-1387); and Executive Order 11738, and Environmental Protection Agency regulations (40 CFR part 15) Required inclusion when applicable to the services and/or products to be procured for solicitations/contracts exceeding $150,000 using federal funds; requires compliance with all applicable standards, orders, and regulations; prohibits the award of contracts to contractors that are in violation of Clean Air Act. Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).

Does Vendor agree? YES ___ Initials of Authorized Representative of Vendor

Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708) Where applicable, all contracts awarded by the non-Federal entity in excess of $100,000 hat involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 U.S.C. 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours.

Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence.

Pursuant to Federal Rule (E) above, when federal funds are expended by Laredo ISD, the vendor certifies that during the term of an award for all contracts by Laredo ISD resulting from this procurement process, the vendor

Does Vendor agree? YES ___ Initials of Authorized Representative of Vendor

Davis-Bacon Act As amended (40 U.S.C. 3141-3148). When required by Federal program legislation, all prime construction contracts in excess of $2,000 awarded by non-Federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-Federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-Federal entity must report all suspected or reported violations to the Federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-Federal entity must report all suspected or reported violations to the Federal awarding agency.

Pursuant to Federal Rule (D) above, when federal funds are expended by Laredo ISD during the term of an award for all contracts and subgrants for construction or repair, the vendor will be in compliance with all applicable Davis-Bacon Act provisions.

Debarment and Suspension (Executive Orders 12549 and 12689) A contract award (see 2 CFR 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFRpart 1986 Comp., p. 189) and 12689 (3 CFRpart 1989 Comp., p.235), “Debarment and Suspension.”

SAM Exclusions contains the name of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549.

Pursuant to federal Rule (H) above, when federal funds are expended by Laredo ISD, Vendors certifies that during the term of an award for all contracts by Laredo ISD resulting from procurement process, Vendor certifies ineligible, or voluntarily excluded from participation by any federal department or agency.

Does Vendor agree? YES ____ Initials of Authorized Representative of Vendor

Energy Policy and Conservation Act Public Law 94-163, 89 Statute 871 Required inclusion when applicable to the services and/or products to be procured for solicitations/contracts using federal funds; establishes standards for the promotion of energy and water conservation methods when feasibly obtainable.

Equal Employment Opportunity 41 CFR, Chapter 60. Executive Order 11246 of September 24, 1965, entitled Equal Employment Opportunity, as amended by Executive Order 11375 of October 13, 1967, and as supplemented in Department of Labor regulations (41 CFR Chapter 60)

Required inclusion in construction solicitations/contracts using federal funds; prohibits hiring practices that do not provide an equal opportunity of all persons without regard to race, color, religion, sex, or national origin.

Does Vendor agree? YES ____ Initials of Authorized Representative of Vendor

Health and Safety Certifications, Licensing, or Regulations Local, state, or federal health and safety certifications, licensing, or regulations Required inclusion in solicitations/contracts using federal fund; requires all contractors to meet applicable local, state, and federal health and safety certifications, licensing, or regulations which include, but are not limited, to facility use, food establishment, and authorized providers.

Procurement of Recovered Materials When federal funds are expended, Laredo ISD and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include: (1) procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000; (2) procuring solid waste management services in a manner that maximizes energy and resource recovery; and (3) establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines. Pursuant to Federal Rule

(J) above, when federal funds are expended by Laredo ISD as required by the Resource Conservation and Recovery Act of 1976 (42 U.S.C. § 6962(c)(3)(A)(i)), the vendor certifies, by signing this document, that the percentage of recovered material content for EPA-designated items to be delivered or used in the performance of the contract will be at least the amount required by the applicable contract specifications or other contractual requirements.

Does Vendor agree? YES ____ Initials of Authorized Representative of

Prohibition on certain telecommunications and video surveillance services or equipment:

Recipients and subrecipients are prohibited from obligating or expending loan or grant funds to: (1) Procure or obtain; (2)

Extend or renew a contract to procure or obtain; or (3) Enter into a contract (or extend or renew a contract) to procure or obtain equipment, services, or systems that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. As described in Public Law 115-232, section 889, covered telecommunications equipment is telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities): (i) For the purpose of public safety, security of government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities)

(i) For the purpose of public safety, security of government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance aud telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities).

(ii) Telecommunications or video surveillance services provided by such entities or using such equipment.

(iii) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of the National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country.

(b) In implementing the prohibition under Public Law 115-232, section 889, subsection (t), paragraph (I), heads of executive agencies administering loan, grant, or subsidy programs shall prioritize available funding and technical support to assist affected businesses, institutions and organizations as is reasonably necessary for those affected entities to transition from covered communications equipment and services, to procure replacement equipment and services, and to ensure that communications service to users and customers is sustained.

Does Vendor Agree? YES ___ Initials of Authorized Representative of Vendor

RECORD RETENTION REQUIREMENTS FOR CONTRACTS PAID FOR WITH FEDERAL FUNDS

When federal funds are expended by Laredo ISD for any contract resulting from this procurement process, the vendor certifies that it will comply with the record retention requirements detailed in 2 CFR § 200.334-200.338. The vendor further certifies that vendor will retain all records as required for a period of three (3) years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.

Does Vendor agree? YES ____ Initials of Authorized Representative of

Rights to Inventions (Pertaining to Patent Rights, Copyright and Rights) If the Federal award meets the definition of “funding agreement” under 37 CFR §401.2 (a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 CFR Part 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency. Page 40 of 45 Pursuant to Federal Rule (F) above, when federal funds are expended by Laredo ISD, vendor certifies that during the term of an award for all contracts by Laredo ISD resulting from this procurement process, the vendor agrees to comply with all applicable requirements

Small and Minority Firms, Women’s Business Enterprise, and Labor Surplus Area Firms (Historically Underutilized Business or HUB) 2 CFR 200.321 Necessary affirmative steps to procure from minority firms, women’s business enterprises, and labor surplus area firms whenever possible

Required inclusion in solicitations/contracts using federal funds; requires contractors to encourage and facilitate participation by small businesses, minority-owned firms, and women’s business enterprises whenever to the maximum extent possible.

Preference Points to Encourage Participation of Small and Minority Businesses, Women’s Business Enterprises, and Labor Surplus Area Firms CEs may include the following preference points in the evaluation to promote small, minority, and women’s businesses and labor surplus forms.

− Placing qualified small and minority businesses and women’s business enterprises on solicitation lists. − Assuring that small and minority businesses and women’s business enterprises are solicited whenever they are potential sources.

− Dividing specifications and/or technical requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority businesses, and women’s business enterprises.

− Establishing delivery schedules, where the requirement permits, which encourage participation by small and minority businesses, and women’s business enterprises.

− Using the services and assistance, as appropriate, of such organizations as the Small Business Administration and the Minority Business Development Agency of the Department of Commerce.

Does Vendor agree? YES ____ Initials of Authorized Representative of

Please acknowledge the agreement form on the next page.

Agreement Form The Proposer confirms they have reviewed and understand all regulations and requirements outlined in the document. By placing their initials in the below field and completing signature panel, the proposer certifies agreement with all set forth in this document.

Name of Regulation Initials of Authorized Company Officials

Certification of Compliance with Buy America Provision

BYRD, Anti-Lobbying

Certification of NON-COLLUSION Statement

Certification of Access to Records - 2 C.F.R. § 200.336

Certification of Applicability to Subcontracts

CERTIFICATION OF COMPLIANCE WITH NEVER CONTRACT

WITH THE ENEMY -2 C.F.R. § 200.215

Certification of Compliance with EPA Regulations Applicable to Grant, Subgrants, Cooperative Agreements, and Contracts in Excess of $100,000 of Federal Funds Civil Rights/Discrimination

Clean Air and Water Act and Federal Water Pollution Control Act Clean Contract Work Hours and Safety Standards Act

Davis-Bacon Act

Debarment and Suspension (Executive Orders 12549 and 12689)

Energy Policy and Conservation Act

Equal Employment Opportunity

Health and Safety Certifications, Licensing, or Regulations

Procurement of Recovered Materials

Prohibition on certain telecommunications and video surveillance services or equipment:

Record Retention Requirements for Contracts Paid for With Federal Funds Rights to Inventions (Pertaining to Patent Rights, Copyright and Rights)

Small and Minority Firms, Women’s Business Enterprise, and Labor Surplus Area Firms (Historically Underutilized Business or HUB)

Company Name: _______________________________________________________________________

Company Address: _____________________________________________________________________

Authorized Company Official (Please Print) __________________________________________________

Authorized Company Official: _____________________________________________________________ (Signature – Digital Accepted)

Date Signed: _____________________________________________________________