CNC Production Router (Second Posting)

The State of Minnesota, specifically the Department of Human Services' Direct Care and Treatment facility located in St. Peter, is seeking proposals for a Computer Numerical Control (CNC) Production Router System through a formal Request for Proposals (RFP) event. This procurement requires a comprehensive industrial router with specific technical specifications, including a minimum work area of 72" x 125" x 12", an automatic tool changer with at least six positions, an 8KW/10HP motor, and a 17.7HP vacuum pump. The solicitation demands a fully assembled and tested system that includes Vectric V Carve PRO Cad/Cam Software or an equivalent program, with additional requirements for lifetime technical support, online training, and initial on-site training for two facility personnel. Proposals must be submitted electronically through the SWIFT Supplier Portal by February 5, 2025, at 3:00 PM Central Time, with questions accepted until January 24, 2025, at 3:00 PM CST. The evaluation will utilize a 1,000-point scale, with 700 points allocated to cost, 200 points for narrative response, and 100 points for acceptance of terms and conditions, with the state anticipating contract award and implementation in February 2025.

The procurement includes opportunities for diverse businesses, with potential preference points available for certified targeted group businesses, economically disadvantaged businesses, and veteran-owned businesses. Specifically, up to 12% preference is possible for targeted group businesses, with an additional 6% for eligible DEED/DHS providers. Vendors must be registered in the SWIFT system and comply with multi-factor authentication requirements implemented in October 2022. The estimated contract value ranges between $50,000 and $100,000, though this is not a guaranteed minimum or maximum. The contract term is expected to run from February 2025 through December 2025, with the potential to extend for up to an additional 48 months in increments determined by the state. Bidders must provide comprehensive pricing, including equipment costs, technical support, training, and optional services, with all pricing to be FOB Destination and freight charges included in the unit price. Contractors will be required to submit usage reports tracking total spend, and if the contract value exceeds $500,000, they must report quarterly spend with diverse businesses.