CMIS/SAIS 2026-2029 Services SS

The Illinois Department of Aging (IDoA) is pursuing a sole source procurement for Case Management Information System (CMIS) and Information Technology support services from Shawnee Health Service and Development Corporation, specifically Shawnee Alliance Information Systems (SAIS). The procurement seeks comprehensive IT support and training services for the agency's existing CMIS and Participant Forms Manager (PFM) systems from July 1, 2025, to June 30, 2028. Critical deliverables include maintaining system functionality for Care Coordination Units, tracking program data, facilitating billing processes, and supporting the agency's transition to an internally developed system called Aging Cares. The services will require approximately 1,750 service hours annually, with specific focus on supporting elderly care service management across Medicaid and non-Medicaid service models. Key procurement deadlines include a written comment or hearing request deadline of May 23, 2025, at 4:00 p.m., with the final contract opportunity due date of May 28, 2025. The procurement is specifically targeting Shawnee Health's unique expertise in maintaining a system that has been in continuous use since 1985 and purchased by IDoA in 1997.

The procurement appears to be a non-competitive sole source award with no explicit set-aside designations or enterprise restrictions noted in the documentation. Shawnee Health confirmed it does not qualify for State Use Sheltered Market procurement processes for 501(c)3 organizations with significant disabled personnel. The contract has a total value not to exceed $630,000, with proposed hourly rates escalating from $115.00 in fiscal year 2026 to $125.00 in fiscal year 2028. The current system supports services for approximately 138,594 senior Illinois citizens and is critical for authorizing and billing services including in-home care, adult day services, emergency home response, and medication management. Existing infrastructure includes the current CMIS/SAIS system, which will be maintained while the agency develops its new Aging Cares system. The procurement is funded through state appropriated funds, with provisions for potential change orders to adjust funding in subsequent years if additional resources are required.