SAIS SS Requet eLetter RE_ SAIS Services for IDOA Quotes Requested.pdf

From: Jennifer Schindl To: Williams, Veronica Subject: [External] RE: SAIS Services for IDOA Quote(s) Requested Date: Tuesday, April 15, 2025 4:09:50 PM Attachments: image007.png image008.png image009.png BOD User matrix (SAIS) 4 15 25.pdf

Hello, Thank you for the information. Shawnee Health is not eligible for the State Use, Sheltered Market criteria.

Looking at each of the next three fiscal years:

Fiscal Year Estimated Hourly Rate Number of Hours Anticipated 2026 $115.00 1750 2027 $120.00 1750 2028 $125.00 1750

Shawnee’s current board listing is attached.

Please let me know if you need additional information.

Thank you!

Jennifer Schindl Chief Director of Social Services 618.956.9582 www.shawneehealth.com

From: Williams, Veronica <Veronica.Y.Williams@Illinois.gov> Sent: Monday, April 14, 2025 5:28 PM To: Jennifer Schindl <jschindl@shsdc.org> Subject: RE: SAIS Services for IDOA Quote(s) Requested

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Greetings, Thank you for your outreach in follow-up. This item is being prepared for processing as a sole source agreement there are options to create a sole source in unique circumstances for more than 12 months at a time. The agency (Department on Aging) has been requested to develop a request for multi-year sole source agreement to help streamline service facilitation and avoid loss of service continuity. If additional funding is required in subsequent years the agency can determine if a change order will be needed to adjust funding accordingly.

In order to determine cost I will need the estimated hourly rate and number of hours anticipated for each of the noted fiscal years below. Please let me know if you have any additional questions, thank you. Also, there is another procurement process for 501c3 companies providing services to the State if a significant number of persons operating under the contract are classified as disabled. In review of your company’s profile I did not see locate any information to determine whether or not SAIS would qualify for this process, can you advise if your company would meet this consideration as a State Use, sheltered market? Any and all information is greatly appreciated.

Sincerely, Ms. Veronica Williams, MPA, LL.M, CPPO, CPPB, NIGP-CPP

Agency Procurement Officer - APO Service Development and Procurement mailto:jschindl@shsdc.org mailto:Veronica.Y.Williams@Illinois.gov http://secure-web.cisco.com/1pwtuSthVZQkWvi-3130nGRpMWK2SpDnLHiwj8sm4xMY1LZQk2pMgGV0lgTbHJH0dVWzSVXSWFmqs8EYd68vCYGw3QqfgV0yDXXYzZ0lbLE6nLvfivSe1WaQPS6UeKZefNbPA1VCEp9rq8QgQ1NzHKZyuZsOnN6i5lk9YwEb0i6939uEtAmcOp4JpAMvtIBSA8buiQL7n7QJEId_ji-QXbwPXonzyM82YB7_eOhCItPO3DSA1Z-MGM25VBvMbmf5dYqIiykrXkmePkbl0UPCPWYyygzq6CEn0YlQKTWJQT8ttcz7jnE1fdgzcseQpKbNOWWncIAtHJlQeFHpKQCrB4CiVNNO21yoYAjFK5BzWhpS4rpTozJzO5HyDubbldLKurKmbl-9PIxhWbQf4IiTM3lTuE6Nz4X35dWd1g-FZFa8/http%3A%2F%2Fwww.shawneehealth.com%2F

SHAWNEE HEALTH • BOARD OF DIRECTORS • 2024-2025

Name Began Board Service

Term of Office Expires Position on Board

Julian Valdes

May 5, 2022 June 30, 2025 President

Kevin Lipe

February 4, 2021 June 30, 2026 Vice President

Shane Carsrud

October 7, 2021 June 30, 2027 Secretary/

Treasurer

Susan Murray

July 6, 2017 June 30, 2026

Assistant Secretary/ Treasurer

Kelley Hessian

July 17, 1989 June 30, 2025 Member

Dale Ritzel

March 7, 2013 June 30, 2027 Member

Arun Subramanian

October 1, 2015 June 30, 2027 Member

Jose Llamas

October 3, 2019 June 30, 2025 Member

Carolin Harvey

August 5, 2021 June 30, 2027 Member

George Marin

June 2, 2022 June 30, 2025 Member

Flora Broadnax

October 3, 2024 June 30, 2027 Member

Lilly Cook

January 2, 2025 June 30, 2027 Member

Karen Cripps

February 6, 2025 June 30, 2027 Member

Division of Finance and Administration

217.524.5817 | Desk 217.685-2192 | Mobile Illinois Department on Aging State of Illinois - CONFIDENTIALITY NOTICE:

The information contained in this communication is confidential, may be attorney-client privileged or attorney work product, may constitute inside information or internal deliberative staff communication, and is intended only for the use of the addressee.

Unauthorized use, disclosure or copying of this communication or any part thereof is strictly prohibited and may be unlawful. If you have received this communication in error, please notify the sender immediately by return e-mail and destroy this communication and all copies thereof, including all attachments. Receipt by an unintended recipient does not waive attorney-client privilege, attorney work product privilege, or any other exemption from disclosure

From: Jennifer Schindl <jschindl@shsdc.org> Sent: Monday, April 14, 2025 5:10 PM To: Williams, Veronica <Veronica.Y.Williams@Illinois.gov> Subject: [External] RE: SAIS Services for IDOA Quote(s) Requested

Hello, Veronica –

In the past we’ve submitted an hourly rate for one fiscal year at a time. Can you confirm if this will be sufficient, and if you’ll need a separate hourly rate for each of the three fiscal years?

Thank you, Jennifer Schindl Chief Director of Social Services 618.956.9582 www.shawneehealth.com

-------- Original message -------- From: "Williams, Veronica" <Veronica.Y.Williams@Illinois.gov> Date: 4/14/25 2:13 PM (GMT-06:00) To: Grants <carneyc@shsdc.org> Cc: "Williams, Veronica" <Veronica.Y.Williams@Illinois.gov> Subject: SAIS Services for IDOA Quote(s) Requested

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Greetings and good afternoon, Christina, I am reaching out to request quotes for Shawnee Alliance Information Systems IT Support and Training services. At this time we are asking for service quote cost for fiscal year 2026, 2027 and 2028, and your current board listing, please. If I could have the service quotes and the current board listing provided back by COB 4/15/2025 it would be greatly appreciated. Please let me know if you have any questions, thank you.

Sincerely, https://secure-web.cisco.com/1Wi8jWyaeGLlwDzHbifXhLSjA2FktLB29t_JlOwcKlNQ0F4Xs_tOQz0mRtlpuFBAoh20NHJQdAHAapwUggDuM7ccakiKNs_xgetuQut_Acpj0AWLcwLmy1tocKxGkX7ktWzGjqvB9WG7Klx0ZdLb-5b9WLeLyXxHZTM9H4zSUCbM_rZeZmL222c-YlOvW_b082Fa5dKIdFpeoSfWWQA5T438lt8SpCuU05giyqg---pcJKUcp7G2Uo-bGGwWUQAUMgCEfSwOiJ-djb41I_fMCfzNh5yX9hqNteFCFQD8XEMExEglN4Hi4EJv4nJ4lurKTwHNkL6yZ88EIdBdzJQmekECSZ0bSpBsTeA79MCbTzUAw_59rbShVu1IAUx4i6vah6tFsXq9wSP4WB3nxT_6ndu7WiOk5Lg8FtlkAGtBwm4g/https%3A%2F%2Filaging.illinois.gov%2F mailto:jschindl@shsdc.org mailto:Veronica.Y.Williams@Illinois.gov http://secure-web.cisco.com/1j5A7Y5fWNtJgEtf6ux5VWL9l0JjAc0XyMZOKWq2GManSIuCxHjGIvjDj3v1eUqbCvMredB_Nx7YOkZwXfCkVRd6FtQg2xSAatBtQd1MrxI-lQUWLmNvmxY94lWlIFKnQwwUjoymcRTT3v6fuJ2OjVgPan7vNuGhXXAbQ1lF1V1rPnU3EAJ1WzLwKQr2QpT7ZiHGqntPMymsVjfxVya0WGGsXSpkLdj9LSJt3b6feozkYhWC9FU86wHW3hMxQ5xGRm7xwW2neI-qlqajMk2Pu0IvgaxOiKGU-HG0Hhmet-g34WyhFZ9NbQ2Sm-ClUtb4zyfckZsRkRD1IAKVMCrF1w374CIbZaOM3Vi-rjpVvPnEbbuClsoop-J33Ha_J4DVlWSm2jbDFwiWWjOWawz98TgUVx1YzfmON0wb0Qf6Fy-o/http%3A%2F%2Fwww.shawneehealth.com%2F mailto:Veronica.Y.Williams@Illinois.gov mailto:carneyc@shsdc.org mailto:Veronica.Y.Williams@Illinois.gov mailto:veronica.y.williams@illinois.gov https://aka.ms/LearnAboutSenderIdentification

Ms. Veronica Williams, MPA, LL.M, CPPO, CPPB, NIGP-CPP

Agency Procurement Officer - APO Service Development and Procurement Division of Finance and Administration

217.524.5817 | Desk 217.685-2192 | Mobile Illinois Department on Aging State of Illinois - CONFIDENTIALITY NOTICE:

The information contained in this communication is confidential, may be attorney-client privileged or attorney work product, may constitute inside information or internal deliberative staff communication, and is intended only for the use of the addressee.

Unauthorized use, disclosure or copying of this communication or any part thereof is strictly prohibited and may be unlawful. If you have received this communication in error, please notify the sender immediately by return e-mail and destroy this communication and all copies thereof, including all attachments. Receipt by an unintended recipient does not waive attorney-client privilege, attorney work product privilege, or any other exemption from disclosure https://secure-web.cisco.com/1gy38EVkCVuv7FYVgVVvxfcf0dEpjNfu-iLzIn6Eeh6Nw4LDxPgBEvC9GdsoVbOKm-awCZoNTTEQ4Oh-XssfESgXci1yLoOuLD6CEewjncqZdCcFGK0ZEhQ2vJbq_4KdZTfrziTpr1zjLkZs1yedpEhLJrGI1jF9cgDf3LsjXEbexd0tCMmPBzrb0efQ3qtG4IkfTZSvAQlnwCsryGHy82Cx4oCPIa_i9Yv2tfM2DVc_x92KdDyjAr8AcLHVGPDAns9HwHNjMB3dtffKIft2LoaDdQBEbSa2R7KIeABlfhaFWNVIbj_brJXdKzAwdAvypH8txYm4GDx82W4adHEp9JUpA1LVLS90S9HYCVqh1fiaTNNG-bhnxa0QiWz94hkazs_zMI-ERp3PUM1uxmI6xjVhb-jlalRESCdZQ6IrV_QI/https%3A%2F%2Filaging.illinois.gov%2F