Cliffdale Library Boiler Replacement

Cumberland County, North Carolina is requesting sealed bids on HVAC boiler system replacement at Cliffdale Library under IFB 50194091, with bids due November 4, 2026 at 2:00 p.m. and a mandatory pre-bid conference on October 14, 2026 at 2:00 p.m. at the library site.

The scope encompasses replacement of a 1,000 MBTU natural gas boiler with a high-efficiency condensing unit, new stainless-steel vent and combustion air systems, piping modifications, conversion to primary/secondary pumping, and building automation system controller replacement with BACnet integration to the countywide enterprise system. The contractor must provide hydronic testing, adjusting, and balancing services; system flushing and chemical treatment; and coordination to minimize outages (whole-building air handling and cooling outages limited to less than two days during off-hours or weekends). Work is performed at 6882 Cliffdale Road, Fayetteville, North Carolina 28314. The base bid includes a $5,000 allowance for unforeseen conditions. Two alternates are specified: Johnson Controls Inc. as the preferred controls brand and Riello as the preferred boiler brand. Contractors must list mechanical, electrical, and controls subcontractors as part of base bid submission and comply with North Carolina statutory contractor licensing requirements.

The contract completion deadline is 45 calendar days from Notice to Proceed, with liquidated damages of $500 per day assessed for overruns. A bid bond is required; performance and payment bonds are mandatory upon award. Insurance coverage must include Workers Compensation (Statutory), General Liability ($1 million), Vehicle Bodily Injury ($300,000 per occurrence / $500,000 aggregate), and Property Damage ($500,000 aggregate). A 12-month warranty on materials and workmanship applies from final acceptance. Payment is made at 95% of monthly estimates until 50% completion, with no additional retainage thereafter if work progresses satisfactorily; final payment is due within 30 days of completion and acceptance. Questions must be submitted in writing to Abu Farrakhan, Project Manager, at afarrakhan@cumberlandcountync.gov before the pre-bid conference. Bids may not be withdrawn for 45 days following closing. All addenda will be communicated via email to vendors who submit an intent to bid and posted on the Cumberland County Vendor Self Service site.