2026.10.28 - 50194091 - Cliffdale Library Boiler Replacement - Addendum No 1.pdf

Cumberland County Cliffdale Library Boiler Replacement

ADDENDUM NO. 1

ADDENDUM NO. 1

DATE: October 28, 2026

PROJECT: Cumberland County

Cliffdale Library Boiler Replacement

OWNER: Cumberland County 130 Gillespie Street, Fayetteville, NC 28301

ENGINEER: Dewberry Engineers Inc.

2610 Wycliff Road, Suite 410, Raleigh, NC 27607

This Addendum, applicable to the work designated herein, shall be understood to be and is an Addendum to the contract documents and, as such, shall be become a part of and included in the contract.

1. Please see attached October 14, 2026 Pre-Bid Meeting Minutes and Attendance Sheet. The Pre- Bid Meeting Minutes shall become part of the contract documents.

Drawings:

1. PME-601 – Addendum 1 – Chemical pot feeder detail added. Boiler schedule updated to remove 800 MBH option.

Specifications:

1. None.

Contractor Questions:

1. See Pre-Bid Meeting Minutes for questions and responses to further detail scope of work and bidding requirements.

Attached Documents:

1. Pre-Bid Meeting Minutes.

2. Pre Pre-Bid Meeting Attendance Sheet.

3. PME-601

End of Addendum No. 1

PRE-BID MEETING MINUTES

P R E - B I D M E E T I N G A G E N D A 1 O F 8

DATE: October 14, 2026

TIME: 2:00 p.m. – 3:00 p.m.

LOCATION: 6882 Cliffdale Rd, Fayetteville, NC 28314

PURPOSE: Cumberland County Cliffdale Library Boiler Replacement - Pre-Bid Meeting

Summary of Discussion

1. Thank everyone for their interest in the project and attendance at the pre-bid meeting.

2. Introduction of Cumberland County (CC) Owner team and Design Team (Dewberry Engineers

Inc.):

I. Abu Farrakhan (CC) will be the primary Owner Representative II. Weston Hockaday (Dewberry Engineers Inc) will be the primary Design Team

Representative

i. Jeff Cline will be taking over as project manager for Dewberry going forward.

jcline@dewberry.com.

3. Bid Document Access:

I. Was everyone able to access the bid documents via the email link? Yes

4. Review of Project Scope of Work:

I. Owner Priorities – Points of emphasis

i. Read aloud project scope of work description on cover sheet.

ii. Discussed multiple outages to reduce downtime and scheduling to reduce weather impact. Contractor must include in bid coordination activities and cost to complete project in multiple steps.

II. REMOVE AHU DUCTWORK, PIPING, CONDUIT, PNEUMATIC TUBING, AND FIRE

ALARM AS REQUIRED TO CREATE ACCESS OPENING FOR BOILER AND PUMP

RIGGING THROUGH PENTHOUSE MECHANICAL ROOM. DEMOLISH CONDUITS AND

PNEUMATIC TUBING THAT ARE ABANDONED BLOCKING ACCESS. RELOCATE

CONDUIT AND PNEUMATIC PIPING STILL IN USE THAT ARE BLOCKING ACCESS.

PROVIDE CRANE AND RIGGING UP TO ROOF AND THROUGH PENTHOUSE.

III. PROVIDE NEW AHU DUCTWORK AND PIPING WITH INSULATION INSTALLATION

AFTER NEW BOILER RIGGED INTO PLACE TO RETURN AIR AND CHILLED WATER

SYSTEM TO NORMAL OPERATION AND OTHER ITEMS MAY BE REUSED.

PREFABRICATE WHERE POSSIBLE TO REDUCE OUTAGE DURATION.

IV. REMOVE 1,000 MBTU NATURAL GAS BOILER.

V. REMOVE BUILDING HEATING HOT WATER PUMP LOCATED IN THE PENTHOUSE

MECHANICAL ROOM.

VI. REMOVE EXISTING HEATING HOT WATER AND CHILLED WATER PLANT SYSTEM

DIGITAL JCI METASYS DX9100 CONTROLLER. AHU CONTROLLERS AND

PNEUMATIC SYSTEM TO REMAIN FOR OPERATION OF AHU CONTROL VALVES.

VII. PROVIDE 1000 MBTU NATURAL GAS HIGH EFFICIENCY CONDENSING BOILER WITH

INTEGRAL PUMP TO FIT INTO EXISTING SPACE IN PENTHOUSE. PROVIDE

MANUFACTURER STARTUP.

VIII. PROVIDE NEW STEEL NATURAL GAS PIPING WITH PRESSURE AND YELLOW PAINT

LABELING AND NEW GAS REGULATORS TO NEW BOILER.

M E E T I N G M I N U T E S 2 O F 8

IX. PROVIDE NEW STAINLESS-STEEL VENT AND COMBUSTION AIR INTAKE THROUGH

EXISTING PENTHOUSE BOILER VENT ROOF CURB PENETRATION. UTILIZE DOUBLE

WALL VENT WHERE ACCESSIBLE IN PENTHOUSE. PROVIDE NEW FLASHING ON

EXISTING ROOF CURB FOR NEW PENETRATIONS.

X. PROVIDE NEW ELECTRICAL CONNECTIONS TO BOILER AND PUMPS. BOILER

PUMP TO BE POWERED AND CONTROLLED BY BOILER.

XI. PROVIDE NEW BASE MOUNTED END SUCTION BUILDING HOT WATER PUMP WITH

NEW VARIABLE FREQUENCY DRIVE (VFD) WITH DISCONNECT IN LOCATION OF

EXISTING MOTOR STARTER DISCONNECT. PROVIDE PUMP ALIGNMENT WITH

REPORT AFTER INSTALLATION.

XII. PROVIDE NEW HEATING HOT WATER PIPING WITH FIBERGLASS INSULATION TO

ACCOMMODATE NEW BOILERS AND PUMP SYSTEM.

XIII. PROVIDE NEW AIR/DIRT SEPARATOR (AS), EXPANSION TANK (ET), MAKEUP

WATER (MW), PRESSURE REDUCING VALVE, SYSTEM FLUSHING, AND CHEMICAL

TREATMENT (CHEM) FOR HOT WATER SYSTEM.

XIV. PROVIDE NEW BUILDING AUTOMATION SYSTEM PLANT CONTROLLER FOR

COMPLETE PLANT SYSTEM INCLUDING BUT NOT LIMITED TO AIR COOLED

CHILLER, CHILLER PUMP, BOILER, AND BOILER BUILDING PUMP. PROVIDE NEW

CONTROL WIRING TO NEW BOILER AND PUMP. PROVIDE NEW WIRING TO ALL

PUMP STARTERS AND VARIABLE FREQUENCY DRIVES. PROVIDE NEW SENSORS

AND RELAYS. INCLUDE RELAYS WITH HOA SWITCH FOR EXISTING STARTERS

WITHOUT HOA SWITCH. SEE SCHEMATIC FOR POINTS AND SEQUENCING TO BE

PROVIDED. INTEGRATE NEW CONTROLLER INTO COUNTYWIDE BUILDING

AUTOMATION SYSTEM WITH GRAPHIC, TRENDING, AND ALARMS. EXISTING

CONTROL PANEL MAY BE REUSED IF 3RD PARTY LISTED ASSEMBLY SIMILAR TO

UL.

XV. PROVIDE NEW EMERGENCY SHUTOFF SWITCH AND HARDWIRE FOR BOILER

SHUTDOWN.

XVI. PROVIDE HYDRONIC TESTING ADJUSTING, AND BALANCING FOR BOILER AND

PUMPS. PROVIDE TAB REPORT.

XVII. PROVIDE TWO PIECE REMOVABLE COVER FOR MECHANICAL ROOM PENTHOUSE

DOOR LOUVER. LOUVER IS NO LONGER REQUIRED FOR DEMOLISHED BOILER

ROOM COMBUSTION AIR INTAKE BUT MAY BE REMOVED FOR THERMOSTAT

CONTROLLED PENTHOUSE EXHAUST FAN MAKEUP IF NEEDED.

XVIII. CONTRACTOR TO INCLUDE PERMITTING COSTS.

XIX. ALTERNATE 1 - PREFERRED BRAND CONTROLS - JOHNSON CONTROLS INC

XX. ALTERNATE 2 - PREFERRED BRAND BOILER - REILLO

XXI. PROVIDE MULTIPLE WORK MOBILIZATIONS AND STAGING FOR DEMOLITION AND

INSTALLATION OF EQUIPMENT, PIPING, CONTROLS, AND ELECTRICAL AS

REQUIRED TO MEET THE OWNER OUTAGE REQUIREMENTS.

XXII. ACCESS AND RIGGING SCOPE OF WORK RESULTING IN WHOLE BUILDING AHU

AND COOLING OUTAGE MUST BE LIMITED TO LESS THAN 2 DAY OUTAGE DURING

OFF HOURS, WEEKEND OR HOLIDAY PERIOD DURING MODERATE OUTDOOR

TEMPERATURES AND DEWPOINT (60F TO 80F).

XXIII. BOILER REPLACEMENT SCOPE OF WORK RESULTING IN LOSS OF HEATING MUST

BE LIMITED TO WEEKDAYS DURING MODERATE OUTDOOR TEMPERATURES

DURING COOLING SEASON FROM 65FTO 80F AND DEWPOINT BELOW 55F TO

M E E T I N G M I N U T E S 3 O F 8

AVOID NEED FOR REHEAT/DEHUMIDIFICATION NEEDS. CHILLER AND AIR

HANDLERS MUST REMAIN ACTIVE.

5. Schedule:

I. This is a 7 day per week schedule. Work is intended to be conducted primarily around the holidays with weekends and nights, if necessary

i. M: 9am to 7pm

ii. T: 9am to 7pm

iii. W: 9am to 6pm

iv. Th: 9am to 7pm

v. F: 9am to 6pm

vi. Sat: 9am to 6pm

vii. Sun: 2pm to 6pm

II. Provide 30 day notice of work and outage for owner approval and coordination with occupants.

6. Alternates:

I. ALTERNATE 1 - PREFERRED BRAND CONTROLS - JOHNSON CONTROLS INC

II. ALTERNATE 2 - PREFERRED BRAND BOILER - REILLO

7. Unit Prices:

I. No Unit Prices for this project.

8. Allowance/Contingency:

I. Project includes a $5,000 construction contingency/allowance for the owner to use toward their discretion. Any contingency/allowance shall be returned to owner during the project closeout process.

9. Permitting:

I. Contractor shall include permit costs in the bid submittal.

10. General Conditions:

I. The General Conditions of the contract apply to all portions of the project. This is a informal bid, so all standard Cumberland County policies must be followed.

11. Photo ID Requirement:

I. Cumberland County requires all workers to wear a generated Photo ID, at all times, while on site.

12. Project Schedule:

I. Pre-Bid Meeting: October 14, 2026 @ 2:00pm

II. Bid Opening: November 04, @ 2:00pm III. Notice to Proceed (NTP) with Construction: December 19, 2026 IV. Final Completion: 180 days from NTP

13. Liquidated Damages:

M E E T I N G M I N U T E S 4 O F 8

I. Beyond Final Completion: $500 per day

14. Protection Areas:

I. Contractor shall be required to isolate/protect areas of construction with orange barrier fencing.

15. Staging:

I. Staging area can be allocated on site as needed. This will be discussed at the Pre-construction meeting.

16. Toilet Use:

I. Contractors shall provide portable toilets as needed for personnel.

17. Utility Use:

I. Contractor shall be permitted to use existing water and power. These utilities shall be left as when the project began.

18. Bid Clarification Question Contact:

I. Any bid clarification questions should be submitted in writing to Weston Hockaday at the following contact information:

Weston Hockaday Dewberry Engineers Inc.

2610 Wycliff Road, Suite 410 Raleigh, NC 27607

(919) 524-3668 – mobile whockaday@dewberry.com – email.

19. Project Bid Opening:

I. Questions will no longer be taken after Monday, October 26th.

II. First addendum will be issued Wednesday, October 28th at 5pm, which will include the Pre- Bid Meeting minutes.

III. Project bids will be received until Wednesday, November 4th at 2:00pm and be reviewed at Cumberland County Engineering & Infrastructure Department, Room 214, in the Historic Courthouse located at 130 Gillespie Street, Fayetteville, North Carolina at any time before 2:00 PM as per the clock located in the Engineering office.

20. Contractor Questions/Comments:

I. Is the alternate for preferred brand Reillo or alternate boiler size in the boiler schedule?

i. Alternate is for preferred brand Reillo. Boiler schedule to be revised to eliminate the smaller boiler option.

II. How many gallons of treated water would you estimate is in the system?

i. Assume 160 gallons.

III. Does Cumberland County have an existing chemical-treatment company that must be used? If so, provide its name and contact information.

i. Angela Halls | Sr. Territory Manager |

ii. Water Treatment Specialist & Consultant

iii. Chemsearch FE , div of NCH Corporation

iv. 336.337.4433 mobile

v. angela.halls@chemsearchfe.com mailto:whockaday@dewberry.com mailto:angela.halls@chemsearchfe.com

M E E T I N G M I N U T E S 5 O F 8

vi. cleanwater@angelahalls.com IV. Provide the missing Section 23 25 00 or specify the required cleaning and final treatment chemicals, water-quality limits, testing, and documentation?

i. Perform an analysis of makeup water to determine type and quantities of chemical treatment needed to keep system free of scale, corrosion, and fouling, and to sustain the following water characteristics:

1. pH: 9.0 to 10.5 .

2. "P" Alkalinity: 100 to 500 ppm.

3. Boron: 100 to 200 ppm.

4. Chemical Oxygen Demand: Maximum of 100 ppm.

5. Revise this value if closed system contains glycol.

6. Corrosion Inhibitor:

a. Sodium Nitrate: 1000 to 1500 ppm.

b. Molybdate: 200 to 300 ppm.

c. Chromate: 200 to 300 ppm.

d. Sodium Nitrate Plus Molybdate: 100 to 200 ppm each.

e. Chromate Plus Molybdate: 50 to 100 ppm each.

7. Soluble Copper: Maximum of 0.20 ppm.

8. Tolyiriazole Copper and Yellow Metal Corrosion Inhibitor: Minimum of - 10 ppm.

9. Total Suspended Solids: Maximum of 10 ppm.

10. Ammonia: Maximum of 20 ppm.

11. Free Caustic Alkalinity: Maximum of 20 ppm.

12. Microbiological Limits:

a. Total Aerobic Plate Count: Maximum of 1000 organisms/mL.

b. Total Anaerobic Plate Count: Maximum of 100 organisms/mL.

c. Nitrate Reducers: 100 organisms/mL.

d. Sulfate Reducers: Maximum of zero organisms/mL.

e. Iron Bacteria: Maximum of zero organisms/mL.

V. Is the contractor responsible only for cleaning, flushing, testing, and the initial treatment charge, or is ongoing treatment service required? If ongoing service is required, specify its duration and frequency?

i. Contractor responsible for cleaning, flushing, testing, and initial treatment.

ii. Ongoing service is not required.

VI. Is any permanent chemical-feed equipment required? No standalone feeder is identified on the drawing?

i. Yes, provide chem pot feeder installed with isolation valves piped to building pump suction and discharge.

VII. Please confirm the required material for the complete combustion-air intake, including the interior run and exterior gooseneck termination?

mailto:cleanwater@angelahalls.com

M E E T I N G M I N U T E S 6 O F 8

i. Stainless Steel for both. AL29-4C for vent.

VIII. Who is the fire alarm contractor for the building ?

i. Gill Security

ii. (910) 433-2868 IX. Is roof under warranty or can contractor use roofer of their choice?

i. Roof is under warranty for a few more years. Ideally, any roof work shall be completed by a Licensed Roofer that specializes in this type of roof system(s).

X. Is the carbon monoxide detector the Honeywell CO1224 a standalone and to be taken off as such with no fire panel integration?

i. Honeywell CO1224 may remain.

ii. Provide Standalone or local A/V alarm battery powered or battery backup carbon monoxide detection to provided to meet Fuel Gas code section 311 to comply with NFPA 720 and UL 2075.

iii. Integration into fire alarm panel is not required for building occupancy.

XI. Is all pipe/pipe fitting to be made in USA and all ball valves and butterfly’s to have stainless steel trim ?

i. Made in USA requirement not to be enforced by Cumberland County, however quality materials to meet specifications must be provided.

ii. Butterfly valves must have aluminum bronze disc with stainless steel stem.

iii. Butterfly Valves, 2 1/2-inches NPS and larger: Iron single-flange, cast-iron or ductile-iron butterfly valves with aluminum bronze disc, stainless steel stem, EPDM seat, rated for 150 psig CWP (cold working pressure). Valve body shall be lug type suitable for bi-directional dead-end service at rated pressure without the use of a downstream flange. Valves shall comply with MSS SP-67, Type I. Valves shall have flanged ends.

XII. May Victaulic pipe be used like other Cumberland county jobs to reduce welding requirements onsite and decrease install time with prefab?

i. Yes, Cumberland county approves the use of grooved pipe, couplings, fittings, and insulation on hydronic piping 2-12” and greater”. 2” and smaller to be threaded.

1. Hot-water heating piping, aboveground, NPS 2-1/2 and larger , shall be the following:

a. Schedule 40 steel pipe, wrought-steel fittings and wrought-cast or forged-steel flanges and flange fittings, and welded and flanged joints.

b. Schedule 40 steel pipe; grooved, mechanical joint coupling and fittings; and grooved, mechanical joints.

ii. Fittings and piping are subject to approval in submittals. Must be rated for chemical and temperatures.

1. Hot-Water Heating Piping: 125 psig at 250 deg F.

2. Source Limitations: Obtain all grooved joint couplings, fittings, valves, and specialties from single source. Obtain grooving tools from same source as grooved components.

tel:9104332868

M E E T I N G M I N U T E S 7 O F 8

iii. Hangers and Support – Fo grooved installations, the use of provide rigid couplings that permit support and hanging in accordance with ANSI B31.1 and B31.9.

iv. Installation - Grooved Joints: Assemble joints with coupling and gasket, lubricant, and bolts. Cut or roll grooves in ends of pipe based on pipe and coupling manufacturer's written instructions for pipe wall thickness. Use grooved-end fittings and rigid, grooved-end-pipe couplings. 1. 2. 3. 4.

1. Assure grooved ends are clean and free from indentations, projections, or roll marks.

2. Use gaskets molded and produced by coupling manufacturer of an elastomer suitable for intended service.

3. On-Site Training: For contractor's field personnel in use of grooving tools and installation of product shall be provided by coupling manufacturer's factory-trained representative. (Distributor's representative is not considered qualified to conduct the training.)

4. Job Site Visitation: Manufacturer's representative shall periodically visit jobsite to ensure best practices in grooved product installation are being followed.

v. Installers of Grooved Couplings: Installers shall be certified by the grooved coupling manufacturer for the installation of manufacturer's product.

Certification shall be submitted and available onsite during construction for onsite installers.

1. Onsite Certification Training: Training in use of grooving tools, application of groove, and product installation; provided by manufacturer's factory trained representative (direct employee) for installing contractor's field personnel in the use.

2. Training: Designed, developed, administered, and evaluated in accordance to ANSI/IACET Standard for Continuing Education and Training (IACET- International Association for Continuing Education and Training).

vi. Victaulic pipe end caps are forbidden for safety reasons – headers shall be terminated with welded, flanged, or threaded cap only.

1.

2.

M E E T I N G M I N U T E S 8 O F 8

XIII. Is Bid bond required?

i. Bid security required is 5% of the bid in cash, certified check, or Bid Bond.

XIV. Is flushing required for the mechanical room or entire system?

i. Flushing required for the new piping to Boiler through main mechanical room.

Utilize the building isolation valves to limit drain and fill requirements.

XV. Do you want well thermometers at the boiler?

i. Yes, included in spec and not shown on detail.

21. Site Walk/Visit:

I. All parties present can walk around the project site to view existing conditions.

II. Contractors are welcome to visit the project sites once approved by Cumberland County.

Contact Abu Farrakhan to schedule time with staff notification.

PRE-BID MEETING ATTENDANCE SHEET

P R E - B I D M E E T I N G S I G N I N 1 O F 1

DATE: October 14, 2026

TIME: 2:00 p.m. – 3:00 p.m.

LOCATION: 6882 Cliffdale Rd, Fayetteville, NC 28314

PURPOSE: Cumberland County Cliffdale Library Boiler Replacement - Pre-Bid Meeting

In Attendance

NAME ORGANIZATION PHONE EMAIL

Weston Hockaday Dewberry Engineers Inc. 919.524.3668 whockaday@dewberry.com

Abu Farrakhan Cumberland County 910.723.8316 afarrakhan@cumberlandcounty.gov

Joel Godwin Superior Mechanical 704-475-0582 JGODWIN@SUPERIORMECHSERV.COM

Kevin Hill KHE 919-437-4956 KEVINHILL@GMAIL.COM

Andy Wyrick Boiler Masters Inc. 336-272-9044 ADMIN@BMIATLANTIC.COM

Kinsley Reedy WC Rouse 336-596-2489 KREEDY@WCROUSE.COM

Jerry Dial Smith’s Refrigeration 910-739-7970 JDIAL@SMITHSREFRIGERATION.COM

Mike Hadgraft ENFRA MCC, LLC 919-902-4483 MIKE.HADGRAFT@ENFRASOLUTIONS.COM

Sam Batchelor Cypress Electrical 984-233-0437 CYPRESS@BEAUCHENECOMPANY.COM

AJ Johnson Dail Mechanical 919-353-3676 AJJOHNSON@DAILMECHANICAL.COM

Ben Hockaday Hockaday Mechanical 919-277-0485 BEN@HMCOR.COM

Jason Lesik Sylvester & Cockrum 803-320-8974 JLESIK@SYLCOC.COM

Gene Maynor Jr. Haire Pluming & Mechanical Inc. 910-718-0482 GENE@HAIREPLUMBING.COM

Reeves Hammond R&A Insulation RANDA.INSULATION@YAHOO.COM

Lou Resko Odyssey Mechanical 910-902-9506 LRESKO@ODYSSEYMECHANICAL.COM

Tim O’Connell Morlando Crane 919-630-1551 TIM.O@MORLANDOCRANE.COM mailto:whockaday@dewberry.com mailto:afarrakhan@cumberlandcounty.gov mailto:JGODWIN@SUPERIORMECHSERV.COM mailto:KEVINHILL@GMAIL.COM mailto:ADMIN@BMIATLANTIC.COM mailto:KREEDY@WCROUSE.COM mailto:JDIAL@SMITHSREFRIGERATION.COM mailto:MIKE.HADGRAFT@ENFRASOLUTIONS.COM mailto:CYPRESS@BEAUCHENECOMPANY.COM mailto:AJJOHNSON@DAILMECHANICAL.COM mailto:BEN@HMCOR.COM mailto:JLESIK@SYLCOC.COM mailto:GENE@HAIREPLUMBING.COM mailto:RANDA.INSULATION@YAHOO.COM mailto:LRESKO@ODYSSEYMECHANICAL.COM mailto:TIM.O@MORLANDOCRANE.COM

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2610 Wycliff Road Suite 410 Raleigh, NC 27607-3073 919.881.9939 NC License No. F-0929

Dewberry Engineers Inc.

1 10/28/26ADDENDUM 1

KRC & KMS

TW

WLH

PME601

SCHEDULES

ADDITIONAL LOAD: AMPERES @ 208V, 3-P, 4-W = 0.3 AMPS

0.1 KVATOTAL LOAD ADDED:

LOAD ADDED:

HWP-1 (1-1/2HP), B-1 (15.5FLA), JACE CTRL PNL 4.85 KVA

EXISTING SOURCE CAPACITY= 225 AMPS

LOAD REMOVED:

HWP-1 (2HP), B-1 (12FLA), JACE CTRL PNL -4.75 KVA

ADDITIONAL LOAD IS NEGLIGABLE

CHEMICAL FEEDER TANK SCALE: NTS

232500-001

TO RETURN

SIDE OF PUMPS

1"

BALL VALVE

FUNNEL - MOUNT 4'-0" TO

TOP OF FUNNEL

MANUAL AIR VENT

WALL STRAP (TYP)

5 GALLON CHEMICAL FEED TANK

SIGHT FLOW INDICATOR

1" TO FLOOR DRAIN

UNION (TYP.)

FROM

SUPPLY

SIDE OF

PUMPS

MANUAL BALANCE

VALVE

1"

10/28/2026

Docusign Envelope ID: D4D39211-08CA-8F2C-80A5-BA9009CCA2E0

ADDENDUM NO. 1