50194091 - Cliffdale Library Boiler Replacement - IFB.pdf

INVITATION FOR BID

Cumberland County, North Carolina

A bid bond is required for this project.

Performance and Payment Bonds are required.

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Bids must be enclosed in a sealed envelope addressed to Mr. Abu Farrakhan, Project Manager, 130 Gillespie Street, Room 214, Fayetteville, NC 28301. The outside of the envelope must be marked “BID FOR CLIFFDALE BOILER REPLACEMENT” and shall indicate the name, address, telephone number and state license number of the bidder. Bids must be submitted on the printed form, or exact copies thereof, contained in the Contract Documents.

The project Designer or Designer’s representative will be available at the pre-bid to answer questions.

Dewberry Engineers Inc. Weston Hockaday.

All Contractors are notified that North Carolina Statutory provisions as to licensing for Contractors will be observed in receiving, reading and awarding of contracts.

Pursuant to Section 143-131 of the General Statutes of North Carolina, informal bids are solicited and will be received in the office of the Cumberland County Engineering & Infrastructure Department, Room 214, in the Historic Courthouse located at 130 Gillespie Street, Fayetteville, North Carolina at any time before 2:00 PM as per the clock located in the Engineering office on WEDNESDAY, NOVEMBER 4TH, 2026. It is the sole responsibility of the vendor to ensure that the bid reaches the destination listed above by the designated time and hour. Bids received after the specified date and time will be rejected. Bids will be publicly opened in the office of the Cumberland County Engineering & Infrastructure Department in the Historic Courthouse and read for construction of the proposed.

Project scope: Replacement of HVAC boiler, pumps, and control system in Cliffdale Library building. Replacement includes upgrade to condensing boiler with new vent and combustion air duct, piping modifications, conversion to primary/secondary pumping system, building automation system heating hot water and chilled water system controller replacement with BACnet integration to existing enterprise system, and additional to support installation to meet project drawings and specifications.

A mandatory attendance pre-bid conference will be held at 2:00 PM ON WEDNESDAY, OCTOBER 14TH, 2026, at the Cliffdale Library at 6882 Cliffdale Rd, Fayetteville, NC 28314.

CLIFFDALE LIBRARY BOILER REPLACEMENT

FAYETTEVILLE, NORTH CAROLINA

CUMBERLAND COUNTY

ENGINEERING & INFRASTRUCTURE DEPARTMENT

The Engineering Department encourages all questions to be submitted to Engineering Project Manager, Abu Farrakhan, via email at afarrakhan@cumberlandcountync.gov with the subject “Cliffdale Boiler Replacement” before the conference such that adequate responses may be provided. Individual telephone responses are discouraged. All questions will be fielded at the pre bid conference.

All addendums and/or corrections will be sent by email to vendors who submit an intent to bid and be posted the Cumberland Vendor Self Service siteCountyto https://ccmunis.co.cumberland.nc.us/vss/Vendors/VBids/Default.aspx.

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IMPORTANT INFORMATION! CONFIDENTIAL INFORMATION: The bid must not contain any information marked as “confidential” or as a “trade secret” or in any other manner as to indicate that it is information protected by the Trade Secrets Protection Act (the “Act”) as set out in Article 24 of Chapter 66 of the North Carolina General Statutes, unless the vendor has noticed the Engineering Department of its intent to designate any information in the bid as such and received permission from the Engineering Department to do so in writing. Vendor ’ s notice to the Engineering Department must be in writing and must describe the information for which confidentiality is requested and explain how the information is a “trade secret” as defined in G.S. § 66-152(3). If the Engineering Department determines the information for which confidentiality is requested is a “trade secret” covered by the Act, it will notify the vendor how to mark the information in the bid and will identify the measures that Engineering will take to protect the confidentiality of the information. Vendor’s submission of a bid after receipt of this notice from the Engineering Department shall be deemed to be acceptance of the Engineering Department’s statement of how it will maintain confidentiality. If the Engineering Department determines the information for which confidentiality is requested is not a “trade secret” covered by the Act, it will notify vendor of that determination. Any bid marked with any information as “confidential” or as a “trade secret” or in any other manner as to indicate that it is information protected by the Act in violation of this section shall be regarded as not responsive to the invitation for bids and shall not be considered.

PROHIBITED COMMUNICATION: Each vendor submitting a bid, including its representatives, subcontractors, and suppliers, is prohibited from having any communication with any employees or members of the board of commissioners of the County except those employees of the Engineering Department as designated in this invitation for bid. A vendor who does not comply with this provision may be disqualified from award of a contract.

No bids may be withdrawn after the scheduled closing time for the receipt of bids for a period of forty-five (45) days.

The County reserves the right to reject any or all bids. The bidder to whom the contract may be awarded must comply with the requirements of G.S. Section 143-131, as amended.

Plans and specifications, including Contract Documents, are open to public inspection and available upon request by email at the Cumberland County Engineering & Infrastructure Department Office, 130 Gillespie Street, Fayetteville, NC.