Cleaning Services Webster, SD

The South Dakota Department of Military, specifically the South Dakota Army National Guard (SDARNG), is seeking competitive sealed proposals for weekly cleaning and janitorial maintenance services at the Field Maintenance Shop (FMS) #4 located in Webster, South Dakota. The Request for Proposal (RFP) 22RFP8106 aims to identify a qualified contractor responsible for providing comprehensive facility cleaning services twice per week on Wednesdays and Fridays during the SDARNG's regular work schedule of Tuesday through Friday, 6:30 am to 5:00 pm. The successful contractor must furnish all necessary cleaning equipment and supplies, prioritizing environmentally friendly options, and maintain the facility in a clean, healthy, and safe condition. Proposals are due by December 8, 2022, with an anticipated contract period from January 2023 through December 2027, including the potential for up to four additional one-year extensions. Interested offerors were required to submit a Letter of Intent by November 9, 2022, and site visits could be coordinated with the State Point of Contact. The evaluation process will independently assess technical and cost proposals, with the State reserving the right to negotiate scope and compensation with the highest-ranked offeror.

The RFP does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. The contract may be funded through a federal/state cooperative agreement, and the State reserves the right to reject any or all proposals. No incumbent vendors are mentioned in the provided documentation. The contractor will be responsible for providing all personnel, equipment, tools, materials, and supervision necessary to meet the cleaning service requirements. Performance will be evaluated periodically, with deficient work requiring correction within 48 hours or risking contract cancellation. Invoicing will be conducted monthly based on the agreed-upon bid rate, which must comprehensively cover all labor, equipment, and supplies needed to complete the services. While specific budget ranges are not detailed, the contract's five-year base term with potential extensions suggests a substantial commitment to maintaining the facility's cleanliness and operational readiness.