Exhibit A SOW to 22RFP8106.pdf

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EXHIBIT A

Scope of Work

FMS #4

PART 1 – GENERAL REQUIREMENTS

1.1 Description

A. The Contractor shall provide all personnel, equipment, tools, materials, and supervision necessary to perform the cleaning services as described in these specifications. The required result is to maintain the facility in such a manner as to provide a clean, healthy, and safe work environment for occupants.

B. The specifications contained in this document have been developed to establish the minimum level of cleaning services required. This work will include Cleaning Services at the South Dakota Army National Guard (SDARNG) Webster FMS#4. Cleaning Services are to be completed per the requirements enclosed in this document for the identified areas on the diagrams attached to this document.

1.2 South Dakota Department of the Military/SDARNG Point of Contact A. The following individuals are approved points of contact:

1. Maintenance Program Manager, Office: 605.737.6786

2. Operations & Maintenance Branch Chief, Office: 605.737.6699

1.3 Site Access

A. Security

1. Contractor shall provide a list of employees and pertinent information (Legal Name, D.O.B., Driver’s License Number or SSN, address, etc.) for a security check.

2. Only security cleared employees will be allowed access to the facility.

a. Contractor must provide a minimum of two week advance notice of new personnel.

b. Once an employee passes a security check, contractor will be notified.

3. The Contractor must maintain a secure environment while cleaning the facility. No one is allowed into the facility other than those individuals responsible for performing janitorial services.

4. The Contractor must ensure all doors in which the Contractor has egressed are secured prior to leaving.

5. Failure to maintain a secure environment, properly lock the building and the gates will result in a complaint to vendor and possible cancellation of the contract.

B. Work Schedule

1. The SDARNG regular work schedule is Tuesday through Friday, 6:30 am to 5:00 pm.

2. Facility shall be cleaned two times per week. (Wednesday and Friday).

a. Contractor shall perform services during SDARNG work schedule, as long as activities do not interrupt work of SD Dept of the Military or SDARNG employees.

b. Work which will interrupt staff activities shall be conducted after business hours and shall be pre-coordinated a minimum of one week prior.

c. The contractor will not be paid for days observed as State Holidays unless requested to perform such services. State Holidays include but are not limited to: New Year’s Day, Martin Luther King Jr.

Birthday, Presidents’ Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Native American Day, Veterans Day, Thanksgiving Day, and Christmas Day.

1. Holidays are observed on their respective date unless the date lands on a Saturday, Sunday, or

Monday.

2. Saturday holidays are observed on Fridays, Sunday and Monday holidays are observed on

Tuesdays.

3. Should a holiday land on an observed holiday, cleaning services shall be performed the SDARNG working day prior or after the observed holiday.

1.4 Inspection and Correction of Deficiencies

A. Performance evaluations noting deficiencies in the contractor’s performance will be provided periodically.

B. Deficient work must be corrected within 48 hours.

C. Repeated failure to correct performance deficiencies may result in cancellation of the contract.

1.5 Damage

A. Contractor is responsible for any damage done to any property and will be required to make repairs accordingly. The Contractor performing work on State property shall report all accidents and/or injuries to the Contract Administrator or designee.

1.7 Payment

A. Contractor will provide all labor, equipment and supplies necessary to complete the services described herein.

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B. All costs for supplying required insurances, employee fringe benefits, social security or other governmental business taxes must be incorporated into bid price quoted for this service. Such costs may not be billed separately.

C. Contractor shall submit itemized invoices for work completed based on the agreed upon Monthly (Once per Month) bid rate. Monthly (Once per Month) bid rate shall include all services contained herein. No additional compensation shall be made.

PART 2 – MATERIALS

2.1 Equipment and Cleaning Supplies:

In order to promote principles of sustainability, all cleaning products used shall, when feasible, be environmentally safe, biodegradable, and be low-VOC (Volatile Organic Compounds). Our goal is 100% use of “green” products as defined by Green Seal’s GS-37 and GS-40 standards.

2.2 Air Quality:

Because indoor air quality protection is a concern for agencies, all vacuum cleaners will be of a type that can remove 99.97% of harmful particles, including dust, mold spores, and most microscopic respiratory irritants and allergens down to 1 micron. If disposable vacuum bags are used, they must be replaced in accordance with the manufacturer’s directions once filled and cannot be re-used. All vacuums must meet or exceed the following requirements: 12 amp motors; a suction of 85 inches; and airflow of 100 cfm.

2.3 Janitorial Supplies and Equipment:

A. The Contractor must have equipment and staff to adequately perform the specified services, and in the event of mechanical breakdown, will be expected to provide backup service so that janitorial services are performed in accordance with these specifications.

B. The Contractor must furnish all power equipment such as floor machines, vacuum systems, carpet cleaning systems, etc. and all other equipment.

C. The Contractor must supply all cleaners, finishes, etc. for the treatment of various types of flooring and/or carpeting. Use only such materials as are recommended and approved by the flooring manufacturer.

2.4 Storage

A. Due to limited space, storage of equipment and supplies will not be permitted onsite.

PART 3 – EXECUTION

3.01 GENERAL

A. The Contractor is responsible for the moving and resetting of all furniture, chair pads, garbage receptacles, etc. to accomplish all cleaning services described herein.

3.02 CLEANING SERVICES:

A. Areas to be Cleaned

1. Entrances/Corridors, Offices, and Break Room

i. Twice per Week:

1. Empty waste receptacles, wipe and/or polish external surface, replace turn/soiled liners.

2. Mop floors and remove soiled spots.

3. Disinfect and polish drinking fountains.

4. Disinfect breakroom sink, counter tops, and table

5. Clean entrance door glass.

6. Spot clean smudges and marks from walls, doors, and door jams.

7. Dust all horizontal surfaces within reach, to include credenza and counter tops which are cleared of loose paper.

8. Clean glass partitions, display cases, and interior door glass.

9. Disinfect and polish all door surfaces.

ii. Monthly (Once per Month):

1. Dust vents, lights, pipes, window blinds, over doorways, hanging light fixtures and connecting, horizontal wall surfaces and furniture.

iii. Bi-Annually (Twice per Year - April/May & October/November):

1. Clean interior and exterior of all windows

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2. Restrooms, Locker Rooms and Showers

i. Twice per Week:

1. Clean mirrors.

2. Spot clean smudges and marks from washable walls, doors, door jams, and switch plates.

3. Thoroughly clean and disinfect toilets, urinals, and wash basins.

4. Restock dispensers: soap, paper towel, toilet tissue and sanitary napkins.

5. Empty waste receptacles, wipe and/or polish external surface, replace turn/soiled liners.

6. Wet mop floors with disinfectant solution.

7. Thoroughly clean and disinfect shower rooms and dressing rooms.

8. Polish stainless steel and chrome surfaces.

9. Spot clean walls and lockers.

10. Disinfect and polish all door surfaces.

11. Damp clean and polish partitions thoroughly.

ii. Monthly (Once per Month):

1. Dust and clean vents, lights, pipes, window blinds, over doorways, hanging light fixtures and connecting and horizontal wall surfaces.