Cleaning services colleton county office

The South Carolina Department of Probation, Parole and Pardon Services (SCDPPPS) is soliciting a Request for Quote (RFQ) for comprehensive cleaning services at the Colleton County Field Office located in Walterboro, South Carolina. The procurement covers custodial services for approximately 5,000 square feet of office space, with cleaning activities to be performed on designated Tuesdays and/or Thursdays between 9:00 AM and 1:00 PM. Required services include weekly tasks such as replacing supplies, sweeping and mopping floors, sanitizing restrooms, vacuuming carpeted areas, and emptying trash receptacles. Additional periodic services encompass monthly, quarterly, and semi-annual cleaning activities like sanitizing kitchen areas, cleaning mirrors, dusting furniture, and wall wiping. Contractor qualifications mandate a minimum of five years of commercial cleaning services experience, with mandatory procurement of necessary licenses and permits. Key procurement dates include a pre-proposal WebEx conference on March 7, 2022, a question submission deadline of March 7, 2022 at 5:00 PM, and a proposal submission deadline of March 9, 2022 at 12:00 PM, with award notification anticipated on March 10, 2022.

The solicitation requires contractors to submit all-inclusive bids covering travel, overhead, lodging, meals, insurance, materials, and labor costs, with the State providing only consumable supplies. Insurance requirements are stringent, including Commercial General Liability of at least $1,000,000 per occurrence, Auto Liability of $1,000,000 per accident, and Worker's Compensation with Employer's Liability of $1,000,000 per accident, all with A.M. Best ratings no lower than A:VII. South Carolina in-state vendors may claim resident preferences if they maintain an in-state office and meet specific direct labor cost requirements. The procurement is structured with five line items representing different cleaning frequencies: weekly (52 occurrences), bi-weekly (104 occurrences), monthly (12 occurrences), quarterly (4 occurrences), and yearly (1 occurrence). Award will be made to the lowest responsible and responsive bidder, with the State reserving the right to add or delete services and reschedule cleanings around state holidays or facility closures. Only single entity offers are accepted, with joint bids explicitly prohibited. While specific budget ranges are not detailed, the comprehensive nature of the cleaning services suggests a potentially significant annual contract value.