Cleaning & Maid Service at Mahonia Hall

The Oregon Department of Administrative Services (DAS) State Procurement Services is seeking a cleaning and maid service contractor for Mahonia Hall, the Governor's residence located in Salem, Marion County. The Request for Proposal (RFP) S-10700-00011630 seeks a vendor to provide comprehensive housekeeping services covering all floors of the residence, including the guard shack and guest apartment. Proposers must demonstrate a minimum of three years' experience in cleaning and maid services and commit to using green cleaning products. The services will include weekly tasks such as cleaning, dusting, sanitizing, vacuuming, and laundry service. Evaluation criteria will assess the proposer's executive summary, company profile, account management, key personnel qualifications, and cost proposal, with pricing being scored progressively (lowest price receiving maximum points). A mandatory pre-proposal walk-through is scheduled for November 13, 2024, with proposals due by December 9, 2024, at 5 PM. The anticipated contract term is two years, with options to renew up to a maximum of ten years.

The procurement encourages participation from Certified Oregon Business Inclusion and Diversity (COBID) certified vendors. While specific set-aside designations are not explicitly detailed, the RFP implies a preference for diverse and experienced contractors. The sample contract indicates that the successful vendor will be responsible for providing all necessary tools, equipment, and supplies, with certain consumable products potentially being reimbursable. The Intent to Award document reveals that Atlas Facility Maintenance has been selected as the preferred contractor, though the exact contract value is not specified in the provided documents. Insurance coverage and responsibility inquiries will be required prior to contract award. The State reserves the right to negotiate final costs with the selected proposer, and any protests to the award must be submitted by 5:00 PM Pacific Time on January 23, 2025, following specific protest procedures outlined in Oregon Revised Statutes.