Classroom AV, Esports, & Educational Technology Equipment 26-11-01

Bakersfield City School District is soliciting competitive bids under Bid No. 26-11-01 for 50 line items of classroom AV, esports, and educational technology equipment, with substitution samples due November 12, 2026 at 10:00 a.m. and electronic bids due November 25, 2026 at 11:00 a.m. Awards are made by line item to the lowest responsive and responsible bidder.

Line items cover audio systems, classroom display and projection equipment, computing and mounting hardware, esports and gaming equipment, mobile device storage and charging carts, structured cabling and signal extension products, and video collaboration and wireless presentation devices. Quantities range from single items to 2,000 units, with the largest volumes being 2,000 student headsets for grades TK-5, 2,000 for grades 6-8, and 75 units each of Nintendo Switch games and accessories. Bidders must register through the district's portal at go.bcsd.com/planetbids. Mandatory certifications include the Non-Collusion Declaration, Conflict of Interest Disclosure Statement, Drug-Free Workplace Certification, Federal Certifications, and Iran Contracting Act Certification, the last applying to contracts valued at $1 million or more. Where federal funds are used, vendors must also certify SAM exclusion status and comply with Byrd Anti-Lobbying requirements for contracts exceeding $100,000, and with Clean Air Act and Federal Water Pollution Control Act standards for contracts exceeding $150,000.

Proposed substitutions require point-by-point comparative data, performance and test data, and physical samples delivered to the BCSD Purchasing Department at 1300 Baker Street, Bakersfield, California 93305. Vendors must certify that substitutes are equal or superior in all respects, provide equivalent warranty coverage, and do not affect Functional Performance Values. The district will notify bidders of substitution decisions on or before November 18, 2026.

The contract term is one year, with two optional one-year renewals for a potential total of three years. Items must be delivered F.O.B. to the district warehouse or individual school sites within thirty days of the purchase order date, with containers, packing, handling, and warranty return costs included in the bid price. Pricing is firm for the term, except that the district may approve a documented manufacturer price increase of no more than 5% per line item, with written requests submitted at least 60 days in advance. The district waives its right to require warrants in its favor, so other California public agencies may purchase under the same terms. Ties may be resolved by lot or by the vendor's past service and reliability record under Public Contract Code Section 20117. Bid tabulations will be posted online after the December 15, 2026 Board Meeting. Late bids submitted by facsimile, hardcopy, or email will not be accepted.