BCSD Iran Contracting Act and Records Retention.pdf

PDF 169 KB Posted

Attached to
Classroom AV, Esports, & Educational Technology Equipment 26-11-01
Solicitation number
147812
Issued by
Kern County, California

About this file

Iran Contracting Act Certification and Records Retention Requirements

This is a certification and compliance document issued by the Butte County School District (BCSD) in California for contracts valued at $1 million or more related to classroom audiovisual, esports, and educational technology equipment (26-11-01). The document outlines mandatory certifications that bidders must complete prior to contract award. Vendors are required to certify either that they are not identified on the California Department of General Services list of persons engaged in investment activities in Iran, or provide documentation of an exemption granted on a case-by-case basis. The document provides two certification options: Option #1 requires vendors to affirm their non-involvement with Iran investment activities, while Option #2 allows previously exempted vendors to submit proof of exemption status.

Additionally, the document establishes federal compliance requirements applicable when federal funds are expended through the procurement process. Vendors must certify compliance with record retention requirements under 2 CFR 200.333, agreeing to maintain all records for three years following final expenditure reports submission and closure of all pending matters. Vendors must also certify compliance with energy efficiency standards mandated by the Energy Policy and Conservation Act. The document requires vendors to provide company registration information, including SAM.gov registration status, contact information, and authorized representative signatures. All certifications carry significant penalties under California Public Contract Code section 2205, including civil penalties up to $250,000 or twice the contract value, contract termination, and three-year bid ineligibility for false certifications.

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IRAN CONTRACTING ACT

CERTIFICATION OF ELIGILITY TO BID FOR CONTRACTS OF $ 1 MILLION OR MORE

(Public Contract Code sections 2202-2208)

Pursuant to Public Contract Code 2204. (a) A public entity shall require a person that submits a bid or proposal to, or otherwise proposes to enter into or renew a contract with, a public entity with respect to a contract for goods or services of one million dollars ($1,000,000) or more to certify, at the time the bid is submitted or the contract is renewed, that the person is not identified on a list created pursuant to subdivision

(b) of Section 2203 as a person engaging in investment activities in Iran described in subdivision (a) of Section 2202.5, or as a person described in subdivision (b) of Section 2202.5, as applicable. A state agency shall submit the certification information to the Department of General Services.

To comply with this requirement, please insert your vendor or financial institution name and Federal ID Number (if available) and complete one of the options below. Please note: California law establishes penalties for providing false certifications, including civil penalties equal to the greater of $250,000 or twice the amount of the contract for which the false certification was made; contract termination; and three-year ineligibility to bid on contracts. (Public Contract Code section 2205.)

OPTION #1 - CERTIFICATION

I, the official named below, certify I am duly authorized to execute this certification on behalf of the vendor/financial institution identified below, and the vendor/financial institution identified below is not on the current list of persons engaged in investment activities in Iran created by DGS and is not a financial institution extending twenty million dollars ($20,000,000) or more in credit to another person/vendor, for 45 days or more, if that other person/vendor will use the credit to provide goods or services in the energy sector in Iran and is identified on the current list of persons engaged in investment activities in Iran created by DGS.

Vendor Name/Financial Institution (printed) Federal ID Number (or n/a)

By (Authorized Signature)

Printed Name and Title of Person Signing

Date Executed Executed In

OPTION #2 - EXEMPTION

Pursuant to Public Contract Code sections 2203(c) and (d), a public entity may permit a vendor/financial institution engaged in investment activities in Iran, on a case-by-case basis, to be eligible for, or to bid on, submit a proposal for, or enters into or renews, a contract for goods and services.

If you have obtained an exemption from the certification requirement under the Iran Contracting Act, please fill out the information below, and attach documentation demonstrating the exemption approval.

Vendor Name/Financial Institution (printed) Federal ID Number (or n/a)

By (Authorized Signature)

Printed Name and Title of Person Signing Date Executed

RECORD RETENTION REQUIREMENTS FOR CONTRACTS PAID FOR

WITH FEDERAL FUNDS 2 CFR § 200.333

When federal funds are expended by a member district for any contract resulting from this procurement process, the vendor certifies that it will comply with the record retention requirements detailed in 2 CFR §200.333. The vendor further certifies that the vendor will retain all records as required by 2 CFR §

200.333 for a period of three years after grantees or sub-grantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.

Does the vendor agree? YES _Initials of Authorized Representative of Vendor

CERTIFICATION OF COMPLIANCE WITH THE ENERGY POLICY AND CONSERVATION ACT

When federal funds are expended by a member district for any contract resulting from this procurement process, the vendor certifies that the vendor will be in compliance with mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act {42 U.S.C. 6321, et seq.; 49 C.F.R. Part 18; Pub. L. 94- 163, 89 Stat. 871).

YES _

Initials of Authorized Representative of Vendor

Vendor agrees to comply with all federal, state, and local laws, rules, regulations and ordinances, as applicable. It is further acknowledged that vendor certifies compliance with all provisions, laws, acts, regulations, etc. as specifically noted above.

Vendor’s Name/Company Name:

Is the company registered on SAM.gov? Yes No _

Address, City, State, and Zip Code:

Phone Number: Fax Number:

Printed Name and Title of Authorized Representative:

Email Address: Date:

Signature of Authorized Representative:

Does the vendor agree?

Vendor NameFinancial Institution printed:
Federal ID Number or na:
By Authorized Signature:
Printed Name and Title of Person Signing:
Date Executed:
Executed In:
Vendor NameFinancial Institution printed_2:
Federal ID Number or na_2:
By Authorized Signature_2:
Printed Name and Title of Person Signing_2:
Date Executed_2:
Vendors NameCompany Name:
undefined:
No:
Address City State and Zip Code:
Phone Number:
Fax Number:
Printed Name and Title of Authorized Representative:
Email Address:
Date_4:
Text6:
Text7:

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