Substitution Request BCSD Bid No. 26-11-01.pdf
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- Solicitation number
- 147812
- Issued by
- Kern County, California
About this file
This is a Substitution Request Form for Bakersfield City School District (BCSD) Bid No. 26-11-01 for Classroom AV, Esports, & Educational Technology Equipment. The form allows vendors to request approval to substitute proposed products for those specified in the original bid. Vendors must submit point-by-point comparative data and specifications, including product descriptions, performance data, and test data sufficient for evaluation. Physical samples must be sent to the BCSD Purchasing Department at 1300 Baker Street, Bakersfield, California 93305, addressed to the Purchasing Assistant Director. The submission deadline is 10:00 a.m. on Thursday, November 12, 2026, with notification of substitution acceptability to be provided on or before Wednesday, November 18, 2026.
Vendors submitting substitution requests must certify that the proposed product has been fully investigated and determined to be equal or superior to the specified product in all respects regarding performance, that equivalent warranty coverage will be provided, and that the substitution does not affect Functional Performance Values. The form includes space for vendor contact information, line item identification, proposed product details, and certifications by the submitting party. BCSD's Purchasing Department will review requests and indicate approval, conditional approval with notes, rejection, or late submission status on the form.
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Text version
SUBSTITUTION REQUEST FORM
Classroom AV, Esports, & Educational Technology Equipment
Bid#26-11-01
Vendor Name: ___________________________________________________________________________________
Address: ________________________________________________________________________________________
Phone/Fax: ______________________________________________________________________________________
Line item on Bid: ___________________________________________________________________________________
Proposed Product: ___________________________________________________________________________________
Proposed Product #: _________________________________________________________________________________
Provide a point-by-point comparative data and specifications before 10:00 a.m., Thursday, November 12, 2026. Be sure to include product description, performance, and test data adequate for evaluation of the request. Samples must be sent to "BCSD - Bid# 26-11-01 Samples, Classroom AV, Esports, & Educational Technology Equipment, Attention Purchasing Assistant Director, 1300 Baker Street, Bakersfield, CA
93305". Notification of acceptability of proposed substitution will be made on or before Wednesday, November 18, 2026.
The Undersigned certifies:
• Proposed substitution has been fully investigated and determined to be equal or superior in all respects to the specified product’s performance.
• Same warranty (if applicable) will be furnished for the proposed substitution as for the specified product.
• Proposed substitution does not affect Functional Performance Values.
Submitted by:
Signed by:
REVIEW AND ACTION (Office Use Only):
Substitution approved - Substitution approved as noted
Substitution rejected - Use specified materials.
Substitution Request received too late - Use specified materials.
Signed by:
Date:
| Vendor Name: |
| Address: |
| PhoneFax: |
| Line item on Bid: |
| Proposed Product: |
| Proposed Product_2: |
| Submitted by: |
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