Citywide Janitorial Services

The City of Sarasota is requesting proposals for comprehensive janitorial, sanitation, custodial, and related support services across city-owned parks, administrative buildings, public restrooms, public pools, the Employee Medical Health Center, and Public Works and Utilities operations, with proposals due June 18, 2026, and a non-mandatory pre-proposal meeting on June 8, 2026, at 8:30 a.m.

The scope encompasses 44 distinct facilities ranging from small utility restroom spaces to major facilities such as The Van Wezel Performing Arts Hall (89,000 square feet, 1,741 occupancy) and the Arlington Park Aquatic Complex (11,000 square feet, 220 occupancy). The successful contractor must manage diverse facility types including administrative offices, operational centers (Public Works Administration at 43,000 square feet with 286 occupancy; Solid Waste Operations at 25,000 square feet with 166 occupancy), specialized facilities such as water/wastewater treatment plants and Fleet Services maintenance areas, and outdoor park facilities with variable usage patterns. Contractors must account for specialized requirements including porter services at specific park locations and dedicated shower cleaning at Lido Pool and Pavilion.

The contract term is one year with two one-year renewal options for a potential three-year total. Performance commences October 1, 2026. All pricing is all-inclusive of materials, delivery, labor, taxes, rental rates, fringe benefits, overhead, and profit. The City reserves the right to make direct purchases of materials and equipment to avoid sales tax, with such purchases deducted from the contract amount. Proposals must be submitted electronically on forms provided in the City's online solicitation system as a consolidated PDF with a maximum of 150 single-sided pages. Questions are due June 12, 2026, at 2:30 p.m. Payment is made upon properly certified invoices following service delivery and acceptance, in accordance with the Florida Prompt Payment Act. The City reserves discretionary authority to accept or reject any responses, waive minor irregularities, adjust service quantities, and terminate the contract at any time with or without cause.