City Of Wausau and County of Marathon website redesign and hosting.

Closed State & local contract opportunity Posted

Solicitation number
2021-10-15
State
Wisconsin
Responses due

Opportunity facts

Jurisdiction
UNSPSC codes
Show all 30
Point of contact

Opportunity details come from vendornet.wi.gov. Updated .

About this opportunity

Written by GovTribe AI ·

The City of Wausau and Marathon County in Wisconsin are seeking a comprehensive website redesign and hosting solution through a Request for Proposal (RFP) issued on September 16, 2021. The project encompasses designing and developing modern, cloud-hosted websites for both entities, consolidating seven websites totaling approximately 1,276 pages and 24 GB of storage. Key deliverables include a Software-as-a-Service (SaaS) platform with advanced features such as mobile-responsive design, ADA compliance (minimum AA grade), content management system, search engine optimization, multi-calendar support, email subscription management, integrated payment processing, chatbot functionality, and Azure Active Directory single sign-on integration. The RFP requires vendors to provide detailed cost itemization, at least three customer references, and the ability to migrate existing content while maintaining separate backend functionality for each entity. Critical deadlines include proposal submission by 4:00 p.m. CDT on October 15, 2021, an evaluation period from October 18-29, 2021, contract negotiations from November 8-22, 2021, and final contract execution on December 6, 2021, with project completion expected by June 30, 2022.

No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly mentioned in the RFP documents. The current website infrastructure includes a DNN-based content management system with one WordPress site, serving over 100 content editors across both organizations. Existing technology integrations required include Laserfiche document repository, Point and Pay payment systems, Taleo talent management platform, and multilingual support in English, Spanish, and Hmong. While no predetermined budget was established, the RFP limits upfront license costs to no more than 20% of the total license fee, with a 30% final payment withheld until Final Acceptance. Annual software maintenance increases are capped at CPI+1% over the previous year, and the contract requires $1,000,000 in comprehensive general liability and professional liability insurance. The existing websites demonstrate significant traffic, with Marathon County receiving 1,998,217 page views and Wausau receiving 619,668 page views annually, indicating the importance of a robust and efficient web platform.

Opportunity text
  1. Primary purpose
    1. Provide the City of Wausau and Marathon County with modern hosted websites and functionality that allows less manual effort to maintain, secure, and is extensible
  2. Project Drivers
    1. Provide intuitive, easy-to-use interface for content contributors to create/update web content.
    2. Functional, appealing, service-based, and responsive website design that allows easy access from all devices, with a focus on mobile design (phone and tablet).
    3. Leverage newer technologies to improve search, navigation, and self-service such as knowledge base/AI and chatbot functionality.

Files

File Type Posted
Marathon County City Of Wausau RFP QA 09222021.docx DOCX document
Marathon County City Of Wausau RFP QA 09272021.pdf PDF
Website RFP Live QA Webex 10_6_2021 10AM CST.pdf PDF
Marathon County City Of Wausau RFP Final Candidate v3.pdf PDF
Marathon County City Of Wausau RFP QA.pdf PDF

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