City of Tomah Shared Ride Taxi Service

The City of Tomah in Monroe County, Wisconsin is seeking a qualified contractor to provide a comprehensive shared-ride taxi service covering the city and surrounding 10-mile radius. The procurement is for a door-to-door, demand-responsive transportation service operating seven days a week, 24 hours daily, with specific emphasis on serving elderly and disabled populations. The selected contractor will be responsible for all operational aspects including dispatching, driving, vehicle maintenance, record keeping, and accounting. Minimum contractor qualifications include possessing a fleet of at least seven vehicles (model year 2013 or newer), three years of ground transportation experience, automated dispatch systems with 24/7 staffing, and database tracking capabilities. The contract period is from January 1, 2019 through December 31, 2020, with three optional one-year renewal periods. Proposals were due October 5, 2018 by 4:00 PM, with evaluation commencing October 17, 2018, oral presentations scheduled for October 23, 2018, and a Notice to Proceed to be issued November 13, 2018. Historical data indicates the service currently transports approximately 45,531 annual passengers, with 89% of ridership from elderly and handicapped populations.

The contract is federally funded, with $99,569 from the Federal Transit Administration (Section 5311), which requires compliance with all federal clauses and certifications. The solicitation includes a Disadvantaged Business Enterprise (DBE) bidders list requirement under 49 CFR Part 26.11, mandating documentation of all participating firms regardless of DBE status. Contractors must provide minimum automobile liability coverage of $1,000,000 and workers' compensation insurance as required by Wisconsin law. The compensation structure involves a firm-fixed hourly service rate covering all operating costs, with the contractor retaining passenger fares and package delivery charges, which will be credited against monthly invoices. Pricing proposals must include fixed rates for the two-year base period and estimated rates for three optional one-year periods, with potential annual adjustments based on the Consumer Price Index. The City may lease up to five additional vans and four accessible vehicles at $1 per vehicle annually, and the contract requires a minimum of 19,740 weekly scheduled vehicle and driver hours.