City of Eastpointe Invitation to Bid Crushed Concrete and Aggregate Materials

The City of Eastpointe Department of Public Works & Services is seeking competitive bids for an Invitation to Bid (ITB) numbered DPW-25-0001 for as-needed crushed concrete, topsoil, and aggregate materials to support various public works maintenance and infrastructure projects. The procurement targets approximately 3,500 tons of 21aa Crushed Concrete, 400 tons of 1x3 Crushed Concrete, 200 tons of 6a Natural Stone, and 400 cubic yards of Topsoil. All materials must meet Michigan Department of Transportation specifications and will be delivered to the DPWS facility located at 17750 E 10 Mile Rd between 7:00 am and 3:00 pm Monday through Friday. The bid covers two contract periods: May 1st to December 31st, 2025, and January 1st to December 31st, 2026, with bids due on Thursday, April 24, 2025, at 2:00 p.m. local time. Evaluation criteria will primarily focus on vendor capacity and fee proposal, with the Director of Public Works and Services recommending the contract award to the City Council. The City reserves the right to reject any proposals, negotiate pricing, and select the most valuable submission.

The solicitation does not explicitly specify set-aside designations for disadvantaged enterprises or small businesses. The bid appears open to all qualified vendors capable of meeting the technical specifications and delivery requirements. Delivery costs and charges must be included in the bid price, with no additional charges such as fuel surcharges permitted. Municipalities are exempt from Michigan State Sales and Federal Excise Taxes, and bidders are instructed to exclude these taxes from their pricing. While no incumbent vendors are mentioned, the procurement suggests an ongoing materials supply need for public infrastructure maintenance. Vendors should be prepared to provide competitive pricing for the specified quantities, understanding that the City may adjust order volumes based on actual project requirements. Though a specific budget range is not disclosed, the estimated annual material quantities provide potential bidders with insight into the procurement's scope and potential contract value.