Eastpointe ITB Crushed Concrete and Aggregate.pdf

CITY OF EASTPOINTE

INVITATION TO BID

CRUSHED CONCRETE AND AGGREGATE MATERIALS

DPW-25-0001

Due Date: Thursday, April 24, 2025, at 2:00 p.m.

City of Eastpointe City Hall – Clerk’s Office 23200 Gratiot Avenue

Eastpointe, Michigan 48021

INSTRUCTIONS TO BIDDERS

Preparation of Bids

Bids should be prepared providing a straight-forward, concise description of the Bidder’s ability to meet the requirements of the bid. Bids shall be written in ink or typewritten.

Bids must be submitted on the “Bid Forms” provided, with each blank properly filled in. If forms are not fully completed it may disqualify the bid. No alternative bid will be considered unless alternative bids are specifically requested. If alternatives are requested, any deviation from the specification must be fully described on the Bid Form.

Each person signing the Bid certifies that he/she is the person in the Bidder’s firm/organization responsible for the decision as to the fees being offered in the Bid and has not and will not participated in any action contrary to the terms of this provision.

Any error, omissions or discrepancies in the specification discovered by a prospective contractor and/or service provider shall be brought to the attention of Kim Homan, Assistant City Manager by email at khoman@eastpointecity.org as soon after discovery as possible. Further, the contractor and/or service provider shall not be allowed to take advantage of errors, omissions or discrepancies in the specifications.

All questions and/or clarifications regarding this bid should be submitted in writing to Greg Modelski, Supervisor, Department of Public Works and Services at:

GModelski@EastpointeCity.Org

Bid Submission

Each Bidder must submit one (1) original Bid in a sealed envelope labeled Crushed Concrete and Aggregate Materials.

Proposals must be received no later than:

Thursday, April 24, 2025, before 2:00 p.m. local time

Proposals received after this date and time will not be considered for award.

Bids must be addressed and delivered to:

City of Eastpointe, City Clerk’s Office 23200 Gratiot Avenue Eastpointe, Michigan 48021

All Bids received on or before the Due Date will be publicly opened and recorded at the time of the bid opening. No immediate decisions are rendered.

mailto:GModelski@EastpointeCity.Org

BID SPECIFICATIONS

Crushed Concrete and Aggregate Materials

General Bids are solicited by the City of Eastpointe Department of Public Works & Service for as needed crushed concrete, topsoil and aggregate materials for various Public Works maintenance and projects.

Terms Bids are being solicited for a partial term beginning May 1st 2025 to December 31st, 2025, and then for the term January 1st – December 31st for 2026.

Qualifications The successful Bidder must be properly licensed to do business in the City of Eastpointe and must comply with all Federal, State and Local laws.

Bids to be retained Bids are to remain firm for a period of no less than 90 days from Bid Opening.

Bid Award The City reserves the right to reject any or all proposals, accept alternative proposals, award to a contractor other than the lowest bidder, award to multiple bidders. The City further reserves the right to waive any irregularities or informalities, and in general to make the award of the contract in any manner deemed by the City, at its sole discretion, to be in the best interest of the City of Eastpointe.

FOB

Materials are to be delivered to the DPWS facility located at:

17750 E 10 Mile Rd Eastpointe, MI 48021

Materials are to be delivered between the hours of 7:00 am and 3:00 pm Monday- Friday, excluding all major holidays, unless prior arrangements have been made.

The gross, tare and net weight, must be computer printed and weighed on a certified scale. A copy of the pit ticket must be attached to the trucking ticket.

Loads must be delivered within 48 hours of order.

Delivery Costs and charges shall be included in the bid price. The City is not responsible for additional charges (Fuel Surcharges, Environmental, etc.) during the term of this contract.

Municipalities are exempt from Michigan State Sales and Federal Excise Taxes. Prices quoted shall not include Federal or State taxes. The City will furnish the successful bidder with tax exemption certificates when requested.

Product Specifications Material shall meet the Michigan Department of Transportation specifications.

Material containing excessive metal or debris will be rejected.

Topsoil must be screened, and substantially free of debris or vegetation.

Pricing Quantities are for bidding purposes only, the city makes no guarantees as to the quantities to be ordered.

Prices shall be stated in the units specified.

Questions Questions must be directed to:

Greg Modelski Supervisor City of Eastpointe DPWS GModelski@EastpointeCity.Org

(586) 343-8080

Material Estimated Annual Quantity

2025 2026

21aa Crushed Concrete

3,500 $ /ton $ /ton

1x3 Crushed Concrete 400 $ /ton $ /ton

6a Natural Stone 200 $ /ton $ /ton

Topsoil 400 $ /CY $ /CY mailto:GModelski@EastpointeCity.Org

Evaluation Criteria

The proposals will be evaluated based on capacity and fee proposal. The Director of Public Works and Services will make a recommendation to the City Council for an award of a Contract for the terms for 2025 and 2026.

The total fee proposal may be adjusted after negotiations with the City and prior to signing a formal contract, if justified. If the City and the successful firm cannot agree on a firm cost, the City will solicit a fee from the next highest-scored firm. The City reserves the right to accept or reject any or all proposals, to waive any irregularities in the proposals, and to select the proposal considered most valuable to the City.

END OF GENERAL REQUIREMENTS/SPECIFICATIONS

BID FORM

Crushed Concrete and Aggregate Materials

Material Estimated Annual Quantity

2025 2026

21aa Crushed Concrete

3,500 $ /ton $ /ton

1x3 Crushed Concrete 400 $ /ton $ /ton

6a Natural Stone 200 $ /ton $ /ton

Topsoil 400 $ /CY $ /CY

Company Name

Company Address

Company Phone Number

Company E-Mail Address

Authorized Agent Name Printed

Authorized Agent Signature

Date