CI-171 Chiller for Campus

California State University Channel Islands (CSUCI) is soliciting bids for an Invitation for Bid (IFB No. CI-171) to procure an Air Cooled Chiller for its campus located in Ventura County. The procurement involves acquiring a specific air-cooled rotary screw packaged chiller with a nominal tonnage rating just below 300 tons, with the basis of design being a Daikin Applied Model AWS or equivalent from manufacturers like Trane, York, or Carrier. Bidders are required to provide separate pricing for the chiller unit, shipping/freight, and optional installation, along with a mandatory three-year maintenance contract. The project requires a mandatory job walk/site visit scheduled for April 7, 2016, at 11:00 AM at the Central Plant, with bids due on April 14, 2016, at 3:00 PM. The evaluation will be based on a 100-point scoring system, with points allocated as follows: Price (30 points), Quality Assurance (20 points), Design (30 points), and Warranty (20 points). The chiller must meet specific technical requirements, including operation at a 42-degree supply water setpoint, compatibility with existing campus control systems, and performance in ambient temperatures from 35F to 125F.

The contract opportunity encourages participation from Disabled Veteran Business Enterprises (DVBE), with a minimum 3% participation goal, and offers a 5% preference for certified Small Business Contractors. The project is subject to prevailing wage requirements and includes comprehensive insurance specifications, requiring general liability coverage of $2 million aggregate and $1 million per occurrence, automobile liability of $1 million, and workers' compensation coverage. Vendors must provide a standard one-year warranty from equipment startup and comply with various industry standards, including AHRI 550/590, ANSI/ASHRAE 15, and ASME Section VIII requirements. The estimated project value is approximately $250,000, with the total effective bid price calculated by combining the base chiller price, an IPLV (Integrated Part Load Value) penalty, and three times the yearly maintenance cost. Potential bidders must complete the Bid Form Input (Exhibit C) and provide detailed documentation demonstrating compliance with technical specifications, including a structural/seismic study to determine maximum allowable weight and integration capabilities with the campus's existing Automated Logics control system.