Chromebook and iPad Protective Covers

Western Suffolk BOCES, located in Suffolk County, New York, is conducting a competitive bid (Bid #23/24-47E3-MB) to procure protective covers for Chromebook and iPad devices for its 18 component school districts. The procurement specifically seeks a qualified vendor to supply 30 MAXCase (or equivalent) protective covers for 11" iPad Pro (4th Generation) and 100 protective cases for Acer C736T Clamshell Model Chromebooks. Bid evaluation will be based on unit pricing submitted on the Cost Proposal Form, with pricing inclusive of shipping and handling. The initial contract term runs from the award date through June 30, 2024, with an option to extend for three additional one-year increments under the same terms and conditions. Vendors must be certified resellers and provide detailed specifications for protective covers, including requirements for shock absorption, screen protection, hand straps, and specific device model compatibility. The bid will be opened on June 1, 2023, at 3:00 PM, with potential price adjustments limited to 2% annually based on the Consumer Price Index.

No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly detailed in the procurement documents. Bidders are required to submit various compliance forms, including non-collusive bidding certification, Iranian Divestment Act certification, and a W-9 form. While exact budget ranges were not specified, the procurement suggests potential for additional orders throughout the year across the 18 component districts, with reference zip codes of 11798 and 11746 provided for bidding purposes. The procurement allows for flexible ordering, with vendors expected to be prepared to serve multiple districts within the BOCES network. Vendors must provide inside delivery to designated district locations, and the contract structure implies potential for ongoing technology equipment protection needs. No incumbent vendors were mentioned in the documentation, and no specific infrastructure integration requirements were highlighted beyond the device-specific protective cover specifications.