Chlorine equipment parts, service and repairs

The City of Pasadena is seeking a contractor to provide chlorine equipment parts, service, and repairs for the Water and Power Department. This competitive bid solicitation covers comprehensive specifications for labor, materials, equipment, and services necessary to replace chlorine equipment parts and perform repairs at various water facilities. The procurement includes detailed pricing for 19 specific chlorine equipment parts from manufacturers like Regal and ProMentant, ranging from metering tubes and repair kits to sensors and chlorinators, with quantities varying from 2 to 21 units per line item. An additional line item covers 100 hours of service and repair labor. The bid will be received electronically through the City's eProcurement Portal prior to 3:00 pm on Thursday, October 16, 2025, with bid results to be made available online. Potential bidders must submit a 5% bid security in the form of an electronic surety bond and complete various required forms, including equal employment opportunity documentation, a declaration of non-collusion, and a relevant experience form demonstrating past project capabilities.

The contract appears to have local business preference considerations, with specific requirements for local hiring and potential business license requirements. Contractors must complete a Relevant Experience Form documenting five past projects that demonstrate their expertise in chlorine equipment maintenance and repair. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, the bid documents suggest a comprehensive evaluation process that considers local business participation and vendor qualifications. The initial contract term is five years from the date of execution by the City, with no optional extension periods included. The procurement covers work within Los Angeles County, specifically targeting the City of Pasadena's Water and Power Department. Although a specific budget range is not detailed, the extensive list of parts and service hours suggests a potentially significant contract value. Vendors must also comply with various federal and local regulations, including provisions related to living wage compliance, equal employment opportunity, and potentially FEMA-related requirements as indicated by supplemental documentation.