Chiller Replacement Project

The West Virginia Division of Corrections and Rehabilitation (DCR) is seeking qualified contractors for a comprehensive Chiller Replacement Project at the Mount Olive Correctional Complex and Jail located in Mount Olive, West Virginia. The procurement is structured as an Agency Request for Quote (ARFQ) with solicitation number ARFQ 0608 DCR2500000046, requiring a lump sum bid for replacing two existing 196-ton air-cooled screw liquid chillers, chiller controls, four butterfly valves, required piping, four pumps, and pump controls. Contractors must possess a valid West Virginia Contractors License and demonstrate specific qualifications, including factory-trained technicians with at least five years of experience and documented completion of five similar projects. Key project deliverables include full system replacement using R-513A refrigerant, integration with the existing Metasys building automation system, and comprehensive mechanical infrastructure upgrades. Critical procurement dates include a mandatory pre-bid meeting held on March 21, 2025, a question submission deadline of April 8, 2025, at 2:00 PM EST, and final bid submissions due by April 15, 2025, at 10:30 AM EST. The contract duration is set for 365 calendar days upon receipt of the notice to proceed.

The solicitation demonstrates potential considerations for small, women-owned, and minority-owned businesses, with a notable requirement that at least 75% of employees be hired from the local labor market. Contractors must comply with extensive security protocols, including background checks, tool inventories, and facility-specific safety requirements. While no specific budget or funding source is explicitly detailed in the documents, the project involves significant infrastructure replacement at a correctional facility, suggesting substantial investment. The existing infrastructure includes a Johnson Controls Metasys building automation system that must be carefully integrated with the new mechanical systems. No incumbent vendors are specifically identified, and the project appears to be a comprehensive system upgrade rather than a replacement of an existing contract. Potential bidders should note the project's complexity, which requires precise technical capabilities, deep mechanical engineering expertise, and strict adherence to correctional facility operational standards.