Chiller Replacement Project

The West Virginia Division of Corrections and Rehabilitation (DCR) is seeking bids for a Chiller Replacement Project at the Mount Olive Correctional Complex and Jail, located in Mount Olive, WV. The procurement is structured as a lump sum contract for comprehensive mechanical system upgrades, specifically involving the replacement of two existing chillers, chiller controls, four butterfly valves, required piping, four pumps, pump controls, and associated system components. The solicitation requires detailed technical capabilities for complex HVAC infrastructure modifications, with vendors expected to demonstrate expertise in institutional facility mechanical system retrofitting. Key procurement dates include a mandatory pre-bid meeting scheduled for March 21, 2025, at 10:00 AM EST, a deadline for submitting questions by March 28, 2025, at 2:00 PM EST, and bid submissions due by April 4, 2025, at 10:30 AM EST. The project contact is Philip K Farley, who can be reached at philip.k.farley@wv.gov or (304) 549-1050, and bids will be evaluated based on technical competence, system compatibility, and likely overall project cost and implementation strategy.

While no specific set-aside designations or minority enterprise requirements are explicitly stated in the documentation, the project involves replacing existing infrastructure at a correctional facility, suggesting potential opportunities for local or state-registered contractors. The existing infrastructure includes air-cooled screw chillers manufactured by Johnson Controls, with detailed original facility drawings from 1991 providing context for the mechanical systems. Technical drawings indicate the project will involve sophisticated integration of new York YVAA air-cooled chillers with existing facility infrastructure, requiring precise engineering and installation expertise. Although no specific budget range is provided in the available documents, the comprehensive nature of the replacement project and the size of the correctional complex suggest a significant capital investment. The procurement will be managed through an Agency Purchase Order, with invoicing and shipping handled through the Division of Corrections Central Office in Charleston, WV, indicating a formal, structured procurement process with potential for substantial project scope and value.