Chief Logan Lodge New HVAC Construction

The West Virginia Department of Administration Purchasing Division, on behalf of the Division of Natural Resources, is soliciting competitive bids through a Centralized Request for Quote (CRFQ 0310 DNR2600000011) for the complete replacement and renovation of the heating, ventilation, and air-conditioning systems at Chief Logan State Park Lodge and Conference Center near Logan, West Virginia. This construction procurement seeks a qualified heating and cooling contractor to design and install new mechanical systems including a 180-ton air-cooled chiller system, four condensing boilers rated at 2,000,000 Btu/h each, seven rooftop air-handling units, multiple makeup air units, fan coil units, variable air volume boxes, exhaust fans, comprehensive ductwork and piping infrastructure utilizing 30% propylene glycol solution, building control systems with direct-digital controls, an emergency generator with automatic transfer switch, roofing modifications, concrete work, and all associated labor and materials for a fully operational system. Bidders must be licensed West Virginia contractors with a demonstrated history of successfully completing at least three similar HVAC projects and must provide a bid bond of 5% of total bid amount, a performance bond of 100% of contract value, and labor/material payment bonds of 100% of contract value. The contract requires substantial completion within 335 days and final completion within 365 days from notice to proceed, with liquidated damages assessed at $500 per day for delays beyond the contract end date. Required submittals include shop drawings within thirty days of award, a drug-free workplace affidavit complying with West Virginia Code 21-1D-5, and a subcontractor list within one business day of bid opening for contracts exceeding $250,000. Contractors must maintain Commercial General Liability Insurance of at least $1,000,000 per occurrence and Automobile Liability Insurance of at least $500,000 per occurrence. The mandatory pre-bid meeting was held on February 11, 2026, at 10:30 a.m. at the facility, vendor questions were due February 18, 2026, at 4:00 p.m. ET, and sealed bids are due March 5, 2026, at 1:30 p.m. ET to the Department of Administration Purchasing Division at 2019 Washington Street East, Charleston, West Virginia 25305; all bidders must acknowledge receipt of Addendum #1 by submitting a completed Addendum Acknowledgment Form with their bid.

The procurement does not specify any set-aside designations for disadvantaged enterprises, small businesses, or minority-owned firms in the available documentation. No incumbent contractor or existing vendor information is identified in the solicitation materials. The work is not subject to Davis-Bacon prevailing wage requirements. The project scope requires integration with existing building infrastructure and coordination with multiple trades including structural, electrical, and plumbing contractors, with all work performed in a phased manner to maintain building occupancy during renovation. Testing, adjusting, and balancing services must be performed by qualified agencies (HABCO, Northstar, or WAE) under engineer supervision. The contract award will be based on lowest qualified responsible bidder meeting all mandatory requirements and specifications. The specific contract award value or funding budget is not disclosed in the publicly available solicitation documents; interested vendors should contact Joseph (Josh) E. Hager III, the designated buyer, at (304) 558-2306 or joseph.e.hageriii@wv.gov for additional information regarding project budget and financial terms. Payment will be made monthly with 10% retainage withheld until substantial completion, and the contractor shall provide one-year warranties on parts and labor with a five-year warranty on the chiller compressor and a thirty-year roofing bond.