Charitable Fund Drive Special Procurement amendment 1

The State of Oregon Department of Administrative Services is conducting a Special Procurement (SP-1136-19) for Charitable Fund Drive Managing Organization Services, specifically targeting Marion County and the city of Salem. The procurement seeks to directly award a contract to a managing organization for the annual Charitable Fund Drive, with United Way of the mid-Willamette Valley identified as the potential recipient. The primary objective is to secure an organization capable of managing the charitable fundraising campaign across the state, with key deliverables including comprehensive campaign administration, fundraising coordination, and community donation management. The procurement is being conducted through a special procurement process due to previous failed solicitation attempts, with multiple outreach efforts yielding no alternative interested providers. The current procurement covers a potential five-year contract term, with a public notice issued on March 14, 2024, and a response deadline of March 21, 2024. The solicitation requires the selected organization to coordinate charitable donations, manage campaign logistics, and ensure effective distribution of funds to community organizations.

This special procurement appears to have no specific set-aside designations or enterprise restrictions, with the primary qualification being the ability to effectively manage a statewide charitable fundraising campaign. The previous contract holder was EarthShare Oregon, which expired in March 2019, creating a vacancy in the management role. The maximum contract value is established at $450,000 for the entire contract period, representing a significant but limited budget for managing the charitable fund drive. The procurement documents indicate that multiple previous solicitation attempts, including Request for Proposal #DASPS-3139-19, failed to generate sufficient interest from potential providers, leading to this direct award approach. No specific technology integration requirements are mentioned, though the managing organization will likely need robust administrative and fundraising coordination capabilities. The procurement is unique in its sole-source approach, driven by a demonstrated lack of competitive interest from other charitable organizations or foundations in managing the statewide fund drive.