Change Order Notice PO25-040 DCFS Title IV Assistance TP

The Illinois Department of Children and Family Services (DCFS) is executing a change order on the Title IV-E Eligibility Assistance contract to implement an economic adjustment clause, with notice due October 5, 2026 (PO25-040). The adjustment is calculated as the lesser of 2.5% or the Consumer Price Index (CPI-W), measured as the percentage change from July 1 of the preceding fiscal year to July 1 of the current fiscal year, and applies on a position-by-position basis.

The contract covers staffing for multiple functional areas: project management, training and supervision, court tracking operations, clearance operations, administrative support, and specialized development and legal roles. Most positions are allocated 20,800 annual hours; three technical positions (Mainframe Developer, Senior Web-based Developer, and Legal Support) are allocated 5,000 hours each. The scope includes a court transcript fee component.

The FY 2026 total contract amount was $1,388,780.00, increasing to $1,422,999.50 in FY 2027, representing a $34,219.50 increase reflecting the 2.5% economic adjustment. FY 2027 hourly bill rates range from $25.625 to $87.125 depending on position level and experience, with the Project Manager or Equivalent position at the highest rate of $87.125 per hour. The court transcript fee of $20,000 is excluded from the COLA adjustment.

This change order executes a contractual entitlement outlined in Section 2.4 of the Title IV-E Eligibility Assistance contract, allowing the incumbent vendor to increase pricing without competitive rebidding. The adjustment mechanism provides cost predictability for the vendor while maintaining fiscal controls through the established ceiling on annual increases.