CHANGE ORDER NOTICE - Midwest Fleet Manager

The State of Illinois is issuing a Change Order Notice to extend and fund an existing Midwest Fleet Manager contract. This procurement involves the continuation of fleet management services for four Midwest states: Illinois, Michigan, Missouri, and Wisconsin, with additional responsibility for overseeing and coordinating the High-Speed Rail (HSR) program across the Midwest region. The contract extension will run from February 1, 2026, through July 31, 2026, succeeding the current contract that expires on January 31, 2026. The vendor must provide comprehensive fleet management services while maintaining continuity of the HSR program coordination to prevent any lapse in coverage. The due date for responses to this change order is January 27, 2026, and the posting date was January 13, 2026. Vendors must complete and submit the State of Illinois Vendor Disclosure form (formerly Forms A) with their response, which is a mandatory compliance requirement for all state solicitations. Failure to submit this disclosure form may result in the bid being deemed non-responsive and the vendor being disqualified from consideration.

The Vendor Disclosure form requires comprehensive certifications and compliance documentation for all responding vendors, including verification of authorization to conduct business in Illinois, financial disclosures, conflicts of interest statements, and certifications regarding compliance with state and federal requirements covering areas such as the Illinois Human Rights Act, environmental protections, drug-free workplace standards, and prohibitions on international boycotts and forced labor. For contracts with annual value exceeding $100,000, the Financial Disclosures and Conflicts of Interest form becomes a material and continuing obligation throughout the contract term. The procurement appears to involve the extension of an existing contract with an incumbent vendor, though the specific incumbent vendor name is not identified in the available documentation. No specific set-aside designations for disadvantaged enterprises or restrictions on organizational types are detailed in the provided materials. The budget or award value for this change order extension is not disclosed in the available documentation, though the extension period of six months and the multi-state scope suggest a significant contract value.