Certificates of Title, Junk, and Salvage

The Illinois Office of the Secretary of State is issuing an Invitation for Bid (IFB) for the printing of three certificate form types: Certificate of Title (VSD-40.29), Salvage Certificate (VSD-41.30), and Junking Certificate (VSD-44.26), with a total procurement of 3,743,000 forms across all three types plus 3,000 test documents. The procurement requires qualified vendors with expertise in secure document printing to produce these official vehicle title documents incorporating advanced security features including watermarks, thermochromic ink, opaque white ink, fluorescent numbers, and repetitive background text patterns to prevent counterfeiting and alterations. Deliverables include test documents due by August 3, 2026, and the full production run due by September 1, 2026, with delivery required to the Vehicle Services Department in Springfield between 8:00 a.m. and 10:00 a.m. The bid must remain firm for 180 days from opening, with the contract term running from execution through December 31, 2026, with no renewal options and a maximum total contract term not to exceed ten years. All vendors must submit responses electronically through BidBuy by June 3, 2026, and must complete either the Vendor Disclosure form or the IPG Active Registered Vendor Disclosure form, depending on their Illinois Procurement Gateway registration status. Award will be made to the responsive and responsible bidder offering the lowest total cost, with pricing submitted through BidBuy line items.

This procurement includes no small business set-aside, and no incumbent vendors or current contractors are identified in the solicitation materials. Subcontracting is not permitted under this contract. The contract imposes stringent security and manufacturing requirements, including mandatory 24/7 armed guard protection during production, employee fingerprinting and security clearances, and comprehensive specifications for paper stock, inks, and packaging. Vendors must comply with all applicable state and federal requirements as documented in the Vendor Disclosure forms, including certifications related to ethics, environmental protection, labor standards, equal employment opportunity, and political contribution restrictions. No bid or performance bonds are required. The state will deduct a $15 Minority Contractor Opportunity Initiative fee from the first check issued to any awarded vendor with a contract valued at $1,000 or more, though the exact total contract value is not specified in the available documentation. All invoicing occurs at contract completion unless otherwise specified by milestone or deliverable.