CDBG/HOME Administration and Technical Assistance

The City of Santa Monica is requesting proposals for ongoing administration, oversight, and technical assistance for Community Development Block Grant (CDBG), HOME Investment Partnerships Program (HOME), and HOME-ARP funds administered by the U.S. Department of Housing and Urban Development, with proposals due July 7, 2026 at 3:00 p.m. and questions due June 18, 2026.

Applicants must possess a minimum of five years of experience in Community Planning and Development (CPD) program administration and maintain active SAM.gov registration. The scope includes preparation of HUD-required reports (Annual Action Plans, applications, grant agreements, Consolidated Annual Performance and Evaluation Reports, and periodic compliance reporting), citizen participation and community outreach strategy development, project identification and management, environmental review documentation, IDIS record maintenance, regulatory guidance, HUD coordination, and audit preparation assistance. Work is performed remotely with occasional on-site presence in Santa Monica.

The contract term is one year with four optional one-year renewal periods exercisable at the City's sole discretion. All deliverables and work products become the exclusive property of the City. Evaluation criteria carry the following weights: ability to fulfill scope of work (30 points), qualifications and technical ability (30 points), cost (20 points), value-add and breadth of service (10 points), and references and work samples (10 points).

Required submissions include a letter of transmittal, qualifications summary, key personnel resumes, references with work samples, project work plan, and detailed cost proposal with hourly fee schedules including fringe benefits and indirect costs. Proposers must also submit Living Wage Ordinance certification (for contracts exceeding $54,200), Oaks Initiative disclosure forms, Certificate of Compliance, non-discrimination and debarment certifications, Levine Act disclosure, and proof of SAM.gov registration. Contractors must maintain Commercial General Liability of $1,000,000 per occurrence, Automobile Liability of $1,000,000 per accident, and Workers' Compensation at statutory limits with Employers' Liability of $1,000,000 per accident, with all insurers holding an A.M. Best rating of no less than A:VII.