CB Procurement of two Commercial Washing Machines

The West Virginia Department of Juvenile Services issued a Request for Quotation (RFQ) on September 1, 2017, for the procurement of two commercial washing machines to be installed at the J.M. Chick Buckbee Juvenile Center in Augusta, West Virginia. The solicitation requires vendors to supply and install two Huebsch 40 lb. OPL Hardmount Washer/Extractor units, Galaxy 400 model HCN040 or equivalent models, along with all necessary freight, installation services, and parts. Deliverables include delivery and installation completion within 45 days of receiving notice to proceed, with the vendor responsible for cleanup of any debris resulting from the installation work. The RFQ consists of three line items for pricing: the two commercial washing machines (commodity code 23181506), installation and parts (commodity code 41103205), and freight for two units (commodity code 78121603). Key deadlines include a Questions and Answers deadline of September 5, 2017, with published responses on September 6, 2017, and an RFQ closing date of September 8, 2017, at 1:00 AM. Vendors must submit detailed pricing for all three line items, with payment to be made in arrears upon submission of detailed service reports documenting completed work. Responses should be directed to Deborah K. McDougle at the West Virginia Procurement office, with the J.M. Chick Buckbee Juvenile Center serving as both the invoice and shipping destination.

The solicitation documents reference a Vendor Preference Certificate and a Purchasing Affidavit that establish eligibility requirements for interested vendors. The Purchasing Affidavit requires vendors to certify under penalty of law that they are not in default on monetary obligations owed to the state or political subdivisions, including payroll taxes, property taxes, sales and use taxes, and workers' compensation obligations, with exceptions available for vendors contesting taxes or operating under valid payment plans. No incumbent vendors, set-asides, or renewal options are specified in the RFQ solicitation documents. Vendor-contractors must comply with all DJS policies applicable to vendor-contractors, which establish mandatory compliance standards for personnel management, safety protocols, licensure, certifications, background checks, insurance coverage, confidentiality, and adherence to state and federal regulations. The solicitation does not include a stated budget range or award value; however, the fixed-amount nature of the procurement and the specification of equipment quantities and installation services suggest a moderate-value institutional procurement. All vendors responding to this opportunity must demonstrate financial stability, adequate resources, and capacity to meet performance standards and maintain operational continuity throughout the contract period.