Cayuga Correctional Facility

The New York State Department of Corrections and Community Supervision (DOCCS) is issuing an Invitation for Bids (IFB) for commissary goods to supply the Cayuga Correctional Facility in Moravia, New York, for a five-year contract period from July 1, 2026, through June 30, 2031. The procurement encompasses three distinct product categories: food items (195 line items including proteins, frozen vegetables, fresh produce, breads, beverages, snacks, pantry staples, and dairy products), non-food items (78 line items including personal hygiene products, health supplements, toiletries, office supplies, electrical appliances, and clothing accessories), and tobacco products (13 line items including various cigarette brands, pipe tobacco, cigars, rolling supplies, and lighters). Bidders must submit responses using the State's prescribed bid sheets by May 15, 2026, at 1:00 PM via hand delivery or mail only; questions must be submitted by April 27, 2026. Awards will be made on a line-by-line basis for food and non-food items based on lowest responsive and responsible bid, with food items evaluated by lowest price per ounce (allowing a one-ounce variance from current sizes) and brand-name preferences applied where specified, while tobacco products will be evaluated by grand total per lot. All products must comply with safety, packaging, and labeling requirements, including UPC codes, minimum one-month shelf life for perishables, and tamper-proof seals; pricing must remain firm for the first six months with subsequent adjustments requiring two weeks' notice and manufacturer verification, and all delivery costs are included in quoted prices with F.O.B. destination to the facility.

The procurement includes no specific set-aside designations or contracting goals for Minority or Women-Owned Business Enterprises (MWBE) or Disadvantaged Business Enterprises (DBE), though bidders are encouraged to utilize such certified businesses in good faith efforts. The solicitation identifies fourteen incumbent vendors that have held identical or substantially similar contracts within the past five years, including Athletes Needs, Care Supplies, Donohue Candy, Harold Levinson, Jay Bee Distributors, Keefe Group, Liberty Store, McKee Foods, Northshore Bottling, Performance Foods, Tripi Foods, Mountain Candy, Union Supply, and Walkenhorsts. All bidders must comply with New York State Standard Clauses (Appendix A) and DOCCS General Specifications (Appendix B), which impose significant compliance requirements including workers' compensation, non-discrimination obligations, prevailing wage standards, tax registration, Iran divestment compliance, and six-year record retention with State audit access. The facility will accept deliveries Monday through Friday between 8:00 AM-10:30 AM and 11:30 AM-2:00 PM only, and the facility reserves the right to reject unbalanced bids or cancel items if a contractor fails to deliver within one week of receiving a purchase order after three failed delivery attempts. No specific budget ranges or estimated award values are disclosed in the procurement documents; however, the contract is based on estimated annual sales quantities for each line item that may fluctuate based on incarcerated population changes and buying trends.