Carpet cleaning & water extraction svcs

Coastal Carolina University, through the State Fiscal Accountability Authority's Division of Procurement Services, is seeking qualified contractors for campus-wide carpet cleaning and water extraction services in Horry County, South Carolina. The solicitation requires contractors to provide hot water extraction carpet cleaning for custodial services and housing operations, covering an estimated 1,746,620 square feet annually, as well as water extraction services for water leaks or flooding across approximately 2,000,000 square feet. Bidders must have a minimum of five years continuous business history in carpet cleaning and water extraction, with technicians certified by the Institute of Inspection Cleaning and Restoration Certification Board or the Carpet and Rug Institute. Equipment requirements include a minimum 408 CFM air flow and 1,200 PSI pressure (3,000 PSI preferred), with local service representatives within 50 miles of campus and 24/7 emergency response capability. The university will award the contract to the lowest responsive and responsible bidder, with key evaluation criteria including technical qualifications, equipment capabilities, and certification standards. Critical dates include a pre-bid teleconference on February 6, 2024, at 10:00 AM EST, with questions due by 4:00 PM EST that same day, and bid submissions required online by February 22, 2024, at 11:00 AM EST, with award notification expected on March 14, 2024.

The contract will have an initial one-year term with three optional one-year renewals, potentially extending through March 31, 2028. No specific set-aside designations for disadvantaged businesses are mentioned in the solicitation. Contractors must obtain Commercial General Liability insurance with $1,000,000 per occurrence, Auto Liability with $1,000,000 limits, and Worker's Compensation with statutory limits. Subcontracting is explicitly prohibited, and all contractors must use green-certified, environmentally safe cleaning products pre-approved by university personnel. The university anticipates utilizing two contractors due to anticipated work volume, indicating potential multiple awards. While specific budget ranges are not detailed, the extensive campus footprint of 1,360,477 square feet across 51 buildings suggests a substantial contract value. Pricing will be based on unit prices per square foot for four line items: carpet cleaning for custodial services, carpet cleaning for housing operations, campus-wide water extraction services, and a minimum $200 trip charge per service call.