Amendment 1.pdf

State of South Carolina

Invitation For Bid

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400026467

02/07/2024

Jennifer Abney

803-737-3410 jabney@mmo.sc.gov

SFAA, Div. of Procurement Services

PO Box 101103 Columbia SC 29201-3734

**THIS BID once awarded in association with Solicitation 5400024531 will be an addition to that contract.

OTHER THAN ITEMS MARKED IN RED, NO OTHER CHANGES HAVE BEEN MADE TO THIS

SOLICTATION**

DESCRIPTION: Carpet Cleaning & Water Extraction Services

USING GOVERNMENTAL UNIT: Coastal Carolina University

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov

SUBMIT OFFER BY (Opening Date/Time): 02/22/2024 11:00 AM EST (See "Deadline For Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: 02/06/2024 04:00 PM EST (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: One (1) On-Line Submission Only

CONFERENCE TYPE: Pre-Bid Teleconference

DATE & TIME: 02/06/2024 10:00 AM EST

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION: Please contact the Procurement

Manager for teleconference information.

AWARD &

AMENDMENTS

Award will be posted on 03/14/2024. The award, this solicitation, any amendments, and any related notices will be posted at the following web address: http://www.procurement.sc.gov

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the

Solicitation. You agree to hold Your Offer open for a minimum of sixty (60) calendar days after the Opening Date. (See

"Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer)

Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

Sole Proprietorship Partnership Other

Corporate entity (not tax-exempt) Corporation (tax-exempt) Government entity (federal, state, or local) mailto:jabney@mmo.sc.gov http://www.procurement.sc.gov/

PAGE TWO

(Return Page Two with Your Offer)

HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

Area Code - Number - Extension Facsimile

E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.)

(See "Payment" clause)

Payment Address same as Home Office Address

Payment Address same as Notice Address (check only one)

ORDER ADDRESS (Address to which purchase orders will be sent)

(See "Purchase Orders and "Contract Documents" clauses)

Order Address same as Home Office Address

Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)

Amendment No. Amendment Issue

Date

Amendment No. Amendment Issue

Date

Amendment No. Amendment Issue

Date

Amendment No. Amendment Issue

Date

DISCOUNT FOR

PROMPT PAYMENT

(See "Discount for Prompt

Payment" clause)

10 Calendar Days (%) 20 Calendar Days (%) 30 Calendar Days (%) Calendar Days (%)

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Preferences do not apply to Request for

Proposals per SC Consolidated Procurement Code Section 11-35-1524 (E) (3).

PAGE TWO (SEP 2009) End of PAGE TWO

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): Preferences do not apply to Request for Proposals per SC

Consolidated Procurement Code Section 11-35-1524 (E) (3).

AMENDMENTS TO SOLICITATION (JAN 2004)

The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment,

(2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c)

If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [02-

2A005-1]

AMENDMENTS TO SOLICIATION (JUN 2017)

The solicitation is amended as provided herein. Information or changes resulting from questions will be shown in a question-and-answer format. All questions received have been reprinted below. The “State’s response” should be read without reference to the questions. The questions are included solely to provide a cross-reference to the potential offeror that submitted the question. Questions do not form a part of the contract; the “state’s response” does. Any restatement of part or all of an existing provision of the solicitation in an answer does not modify the original provision except as follows: Underlined text is added to the original provision. Stricken text is deleted. [02-2A097-1]

II. SCOPE OF WORK/SPECIFICATIONS

Answers to Bidders Questions:

1. Are we bidding on the entire square footage or half of the square footage? (I think that I understood the work would be split between the current vendor and the new vendor).

State’s Response: The University has a current contract in place for the services; however, two contractors are needed due to the potential volume of work. It is the intent of the University to use both contractors.

However, as indicated on the Bidding Schedule, offerors are requested to provide pricing based on the square foot quantities listed.

2. When it comes to the contractor not subcontracting any portion of this contract out to other parties.

I need clarification on this as my company, if we bid and win, would be the prime and would subcontract to ABC Company and my company would project manage the contract. Are you referring to the prime or the subcontractor not subcontracting any portion of this contract? Please advise and clarify exactly what your expectations are.

State’s Response: Offeror’s attention is directed towards several clauses of the solicitation that reference subcontractors – the main clause being SUBCONTRACTOR – IDENTIFICATION location on page 21.

3. VLM (Very Low Moisture) cleaning would allow the carpets to dry within two (2) hours 100%.

This cleaning method greatly reduces re-soiling and soda and coffee stains from reappearing. The soil encapsulation feature is ideal for offices, and it is also more cost effective and is less noisy than the carpet truck mounts operating at night or after hours. This process is used easily by over

90% of hotels, condos, and office buildings throughout the U.S. Is the VLM cleaning something that can be considered or is that totally up to the vendor?

State’s Response: The overall wear and tear over an academic year has a very different impact than that of a hotel or condo that has a regularly scheduled turnover. The impact of the truck operating at night or after hours is not much of a concern considering the University’s buildings will be unoccupied for the most part during the summer cleaning schedule. It could be possible for a winning contractor to demonstrate this VLM process within an office space and can be potentially adjusted for future scopes of work. However, currently, The University is going to insist on the scope of work and specifications outlined in the solicitation.

4. In regard to the equipment specifically the pressure of 1,200 pound-force per square inch (PSI) minimum, 3,000 PSI preferred, would that not be too much pressure and cause damage to carpets/floors?

State’s Response: This specification has been in similar solicitations for a number of years and has proven to not cause damage to carpets or floors.