Carmody® Environmental Health Services

The Florida Department of Environmental Protection (DEP) is pursuing a single-source procurement with Carmody Environmental Health Services for an onsite sewage management software database system. This procurement is specifically tied to the Division of Water Resource Management's Onsite Sewage Program (OSP) and stems from requirements in the 2020 Clean Waterways Act mandating the transfer of septic tank permitting records from the Florida Department of Health (DOH) to DEP. The contract will encompass comprehensive services including document scanning, digital file management, software platform development, and creation of a public online portal for accessing historic and current septic system permitting records. The procurement is structured as a one-year term with services to be initiated immediately, focusing on creating a uniform and efficient approach to managing onsite sewage treatment and disposal system (OSTDS) records during the inter-agency transition. The procurement is noncompetitive and statutorily mandated, with a posted date of April 7, 2025, and a response deadline of April 28, 2025. Specific evaluation criteria center on Carmody Software Inc.'s unique capabilities, including their existing Florida-specific software platform optimized for state septic system permitting rules and regulatory standards.

The procurement is specifically targeted at Carmody Software Inc., with no apparent set-aside designations or restrictions for disadvantaged enterprises. The contract is structured as a single-source procurement, effectively limiting competition to Carmody Environmental Health Services. The existing infrastructure involves integration with current Florida Department of Health records systems and requires a comprehensive digital records management approach compatible with DOH and DEP requirements. Carmody Software Inc. has been identified as the sole provider due to their over 10 years of experience working with Florida's County Health Departments and their ability to provide a tailored software solution. The estimated contract value is $300,000, covering the one-year term of software development, digital file management, and system implementation. The procurement will support the critical transition of septic tank permitting records and create a standardized digital platform for managing onsite sewage system information across Florida's jurisdictions, with a specific focus on Leon County's regulatory requirements.