Car Washing Services

San Mateo County is requesting proposals for vehicle and related cleaning services for a fleet of more than 1,000 owned and leased vehicles on an as-needed basis, with proposals due August 28, 2026 at 3:00 p.m. and questions due August 19, 2026 at 3:00 p.m. Local preference ordinances apply, providing additional evaluation points for local businesses, local non-profits, small businesses, and micro businesses certified by the California Office of Small Business and Disabled Veteran Business Enterprise Services.

The scope includes exterior washing, interior cleaning, detailing, and other related services for sedans, SUVs, pickup trucks, vans, public safety vehicles, public works vehicles, specialty vehicles, and trailers. Services may be performed at vendor facilities, mobile service locations, or County-designated locations. Proposers must submit line-item pricing for five washing categories and six add-on detailing services, plus separate pricing for County-designated and mobile service locations. The County reserves the right to award multiple vendors and may make this master agreement available as a cooperative procurement to other organizations.

The initial contract term is three years with two optional one-year extensions at the County's sole discretion. Payment terms are NET 30. No pre-proposal conference or site visit is scheduled.

Minimum qualifications require four years of experience within the last seven years, service locations within San Mateo County, ability to perform all scope services, availability Monday through Friday 8:00 a.m. to 5:00 p.m., two years of account service experience within the last five years, good-standing debarment certification, and System for Award Management registration. Proposals are evaluated on project approach (30 points), firm qualifications (25 points), team qualifications (20 points), and price (25 points), with preferential points of up to 10 percent added for local and small/micro businesses. Contractors must maintain general liability and motor vehicle liability insurance of $1 million each and comply with the Living Wage Ordinance and applicable prevailing wage standards.