Car sharing on UW-madison campus (2025-UWMSN-00739-RFB)

The University of Wisconsin-Madison is soliciting bids for a comprehensive car sharing program on its campus through Request for Bid (RFB) #2025-UWMSN-00739-RFB. The procurement seeks a car sharing service provider to offer hourly and daily vehicle rentals with specific operational requirements, including gas payment, application fees, membership fees, young driver accommodations, secondary insurance, and 24/7 roadside assistance. Bids are to be submitted electronically through the UW bids portal (https://bids.sciquest.com/apps/Router/PublicEvent) by September 11, 2024, with all questions directed to Brad Bauman at brad.bauman@wisc.edu. The bid is structured across three lots: Lot 1 for all-inclusive car sharing rates, Lot 2 for membership and application fees, and Lot 3 for additional car sharing charges. Evaluation criteria include comprehensive pricing, service capabilities, and overall value, with the university reserving the right to award to one or multiple bidders based on the most advantageous proposal.

The procurement includes specific provisions for Minority Business Enterprise (MBE) and Disabled Veteran-Owned Business (DVB) firms, allowing these certified businesses to be awarded the contract if their bid is within 5% of the lowest qualified bid. No incumbent vendor is explicitly identified in the documentation. The university has designed the bidding process to be flexible, explicitly stating that bids guaranteeing a specific order quantity or dollar amount will be disqualified. While no specific budget range is mentioned, the detailed itemized bid list suggests the university is seeking a comprehensive, competitive car sharing solution tailored to campus transportation needs. The procurement covers jurisdictions in Dane County and Madison City, Wisconsin, and appears designed to provide flexible, accessible transportation options for the university community. Potential vendors must be prepared to provide a complete car sharing solution with transparent pricing and comprehensive service offerings.