Car Seats

The Commonwealth of Kentucky Finance and Administration Cabinet, on behalf of the Kentucky State Police, issued Request for Bid (RFB) 758 2000000512 for the procurement of car seats to establish a Master Agreement with an initial contract period of six months from the date of award and no renewal options. The solicitation seeks 102 units of EvenFlo Triumph XL Convertible Car Seats (or approved equal) and 68 units of EvenFlo Big Kid Sport Booster Car Seats (or approved equal), totaling 170 car seats for distribution across 16 Kentucky State Police post locations throughout the state. The convertible car seats must accommodate rear-facing use for infants weighing 5-40 pounds and forward-facing use for children weighing 22-65 pounds, while the booster seats must accommodate children weighing 40-100 pounds and at least four years of age; all units must meet federal safety standards including FMVSS 213 and FMVSS 302 with side-impact testing and enhanced structural integrity. Vendors must bid all line items as a group, and bids proposing alternate brands or specifications must submit descriptive literature demonstrating product equality or face non-responsive determination. The original bid closing date of March 19, 2020, at 1:30 PM ET was extended to March 26, 2020, at 1:30 PM EDT via Addendum #1 due to COVID-19 public health emergency measures, with vendors' written questions due by March 10, 2020, at 10:00 AM ET. Award determination will be made on a best value basis using measurable criteria: price weighted at 90 points (with the lowest bidder receiving maximum points and subsequent bids scored proportionally) and delivery time in working days weighted at 10 points, for a total of 100 points; delivery performance is contractually enforced with a one percent per day deduction from invoices for late deliveries.

Kentucky resident bidders are eligible for reciprocal preference scoring, and qualified bidders including the Department of Corrections Division of Prison Industries, Kentucky Industries for the Blind, and qualified nonprofit agencies for individuals with severe disabilities receive preferential scoring. Vendors must submit required documentation including Revenue Form 10A100 (Kentucky Tax Registration Application), proof of Secretary of State registration for foreign entities, required affidavits, and Equal Employment Opportunity (EEO) forms if applicable; all pricing must exclude federal excise taxes and Kentucky sales or use taxes and be quoted F.O.B. Destination Freight Prepaid and Allowed. No incumbent vendors or current contractors are identified in the solicitation documents. Bids must be submitted in sealed form as hard copies to the Office of Procurement Services, 702 Capitol Avenue, Capitol Annex Room 095, Frankfort, Kentucky 40601, with electronic submissions through the Kentucky Vendor Self Service system also permitted; past vendor performance in the last 12 months may be considered, and vendors with poor performance records may be deemed non-responsible. Car seats must be shipped to KSP Financial Grant Management at 919 Versailles Road, Frankfort, Kentucky 40601, with billing directed to the KSP Operations Division at the same address. The specific dollar value or budget range for this procurement is not disclosed in the solicitation documents.